Want to run away and join the circus?

We’re looking for an executive assistant to support the CEO and as needed, the executive team.  You're the figurative (literal is a plus) juggler on a tightrope.  You're so detail-oriented that you keep your daily journal in triplicate.  You problem solve faster than experimental particles in the Large Hadron Collider.  You're creative, even whimsical, throwing off more energy than an exploding dunk tank of fire (which, by the way, you'll have to help us get permitted from time to time). You love a fast-paced environment where the train is always on the tracks but it is sometimes unclear what the tracks are on.  

Responsibilities

Executive Assistant

• Coordinate meetings and logistics for CEO and executive team with an understanding of business priorities
• Prepare documents and information necessary for meetings and calls
• Coordinate guest visits – communicate to the necessary team members and set up meetings and meals accordingly
• Draft emails and templates to facilitate time management
• Filter email and handle template responses
• Book all travel and accommodations
• Code expenses, manage various accounts and billing
• Prepare slides, proposals, and other documents, including proofreading, editing, copying and binding when required
• Arrange for shipping and courier services
• Assist with daily office operations when needed

Office Management

• Along with front desk clerk:
• Bring about organizational improvements
• Keep the office clean, organized and well maintained (office supply, etc.)
• Manage food orders and make sure the kitchen is fully stocked
• Ensure the team has everything they need to do their jobs
• Greet and welcome visitors and guests, when front desk is not available
• Plan company events, outings, and offsites

Requirements

• Minimum of 2 years of experience working as executive assistant
• Go above and beyond to ensure you're creating an incredible environment that reflects the Two Bit Circus culture
• Superior attention to detail, highly organized with an ability to multi-task
• Like working in a fast-paced startup environment and learning new things every day
• Warm, outgoing, friendly personality and can't wait to get to know the team. We are a fun company and interacting with our staff should be fun too
• Technologically savvy
• Strong oral and written communication skills. Great copywriting. 
• High sense of ownership and responsibility

Bonus Qualifications

Startup experience

• Design ability
• Social media savviness
• Bookkeeping skills
• Good writing and editing ability
• Circus talents