Science 37 is accelerating the research and development of breakthrough biomedical treatments by bringing clinical trials to patients’ homes. Backed by venture investors such as Glynn Capital, Google Ventures, Redmile Group, dRx Capital and Lux Capital, we are seeking a razor-sharp Administrative Assistant eager to make an impact within a mission-driven organization. The Administrative Assistant provides general administrative support and serves as the primary point of contact for internal team members and external business contacts. Each Administrative Assistant will work closely with a department head by supporting them in administrative functions related to organization, operations and communication.

• Organizing and scheduling meeting and other events
• Managing and maintaining calendar
• Handling all necessary meeting preparation
• Executing and managing all aspects of travel planning
• Welcoming guests and business contacts, in person or on the phone; answering or directing inquiries
• Communicating effectively, directly and on behalf of those being supported
• Follow up appropriately to insure timely completion of projects and deadlines
• Provide a bridge for smooth communication between internal departments, as well as external contacts
• Researching, prioritizing and following up on incoming calls, meetings, and requested materials, including those of a sensitive and confidential nature, and determining the appropriate course of action
• Using common sense and appropriate judgment in a variety of situations with the ability to prioritize conflicting needs and finding solutions to scheduling conflicts in an expeditious and proactive manner
• Preparing various documents including archiving, organizing, and handling confidential matters in accordance with company rules and procedures
• Assisting in the completion of critical deliverables, including drafting acknowledgement letters/emails, etc.
• Preparing expense reports in a timely fashion
• Prioritizing and managing multiple projects at once
• Performing other duties as assigned
• Maintaining the strictest confidentiality
• Special projects, as needed

• Minimum 3 years of experience (required)
• Bachelor’s degree, preferred
• Knowledge of office management techniques and practices
• Knowledge of computer systems, programs, and applications
• Proficient in Google mail and its applications and Microsoft Excel, Word and PowerPoint
• Knowledge of research methods and procedures sufficient to compile data and prepare reports
• Familiarity with social media content creation and digital project management tools a plus

• Must have the ability to communicate accurately and clearly, both orally and in writing; pleasant and professional telephone manner; able to think on your feet when dealing with callers
• Superior organizational skills and accuracy
• Proven ability to multi-task at a high level
• Excellent problem-solving and people skills
• Energetic and proactive
• Ability to work independently and as part of a team
• Detail-oriented and careful about quality of work
• Able to interact will all level of management
• Able to juggle several running projects
• Ability to prioritize and adapt to changing deadlines and needs
• Problem solver

• Ability to communicate in English (both verbal and written)

Science 37 values the well-being of its employees and aims to provide team members with everything they need to succeed. Enjoy daily healthy catered lunches, snacks and beverages, and top-notch equipment such as the latest Macbook Pro, 4k monitors, and adjustable standing desks. Submit your resume to apply!