IT Department Coordinator

| Greater LA Area
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What if you could use your skills to impacts the way communities’ hospitals, homes, sports stadiums, and schools across the world are built? Construction impacts the lives of nearly everyone in the world, and yet it’s also one of the world’s least digitized industries, not to mention one of the most dangerous. That’s why we’re looking for a talented IT Department Coordinator to join Procore’s journey to revolutionize a historically underserved industry.

As an IT Department Coordinator, you’ll support Procore’s Information Technology team with a range of projects in an agile environment. Successful candidates are proactive, resourceful, and flexible, and enjoy the administrative challenges of managing executive level and departmental needs.

This position will report to the IT Chief of Staff and is based at our headquarters in Carpinteria, CA, on the bluffs overlooking the Pacific Ocean. We’re looking for someone to join our team immediately.  

What you’ll do:

  • Perform diverse administrative duties, including managing an active calendar of appointments, monitoring and responding to emails, organizing travel and agendas, and completing expense reports for Director level and above leaders
  • Anticipate and solve complex scheduling issues and collaborate with all executive assistants and coordinators to organize calendar events and cross-department meetings
  • Attend meetings as requested, take minutes, respond to any questions, and manage next steps
  • Prioritize conflicting needs, handle matters expeditiously and proactively, and follow-through on projects to successful completion, often with deadline pressures
  • Create and maintain strong and collaborative relationships within the Information Technology organization
  • Manage the execution of special projects and research projects
  • Conduct errands that provide organizational support and supply chain and ordering for office supplies, swag, business cards, etc.
  • Manage purchasing and procurement process on behalf of the IT Leadership team
  • Manage the onboarding processes for new hires for the IT organization

What we’re looking for:

  • Bachelor’s is preferred or equivalent work experience
  • 3+ years of previous experience working as an office manager or executive assistant
  • Exceptional interpersonal and communication skills
  • Professional level written and verbal communication skills, strong decision-making abilities, and attention to detail
  • Ability to multitask, prioritize, and always find the most productive and efficient way to stay organized and accomplish your objectives
  • Customer service attitude - must be able to interface with all guests, employees, and executives
  • Respect for confidential information
  • Demonstrated competence in Microsoft Office and Google Applications

About Us

Procore Technologies is building the software that builds the world. We provide cloud-based construction management software that helps clients more efficiently build skyscrapers, hospitals, retail centers, airports, housing complexes, and more. At Procore, we have worked hard to create and maintain a culture where you can own your work and are encouraged and given resources to try new ideas. Check us out on Glassdoor to see what others are saying about working at Procore. 

We are an equal opportunity employer and welcome builders of all backgrounds. We thrive in a diverse, dynamic, and inclusive environment. We do not tolerate discrimination against employees on the basis of age, color, disability, gender, gender identity or expression, marital status, national origin, political affiliation, race, religion, sexual orientation, veteran status, or any other classification protected by law.

Perks & Benefits

You are a person with dreams, goals, and ambitions—both personally and professionally. That's why we believe in providing benefits that not only match our Procore values (Openness, Optimism, and Ownership) but enhance the lives of our team members. Here are just a few of our benefit offerings: competitive health care plans, unlimited paid vacation, stock options, employee enrichment, and development programs, and friends & family events.

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Technology we use

  • Engineering
  • Sales & Marketing
    • .NETLanguages
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RubyLanguages
    • SqlLanguages
    • D3JSLibraries
    • jQueryLibraries
    • ReactLibraries
    • Twitter BootstrapLibraries
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • Node.jsFrameworks
    • Ruby on RailsFrameworks
    • MySQLDatabases
    • SalesforceCRM

Location

Procore's Carpinteria campus is the largest of our offices, with multiple buildings spread along the coast and surrounding areas.

What are Procore Technologies Perks + Benefits

Procore Technologies Benefits Overview

You are a person with dreams, goals, and ambitions—both personally and professionally. That's why we invest in our people through Learning & Development opportunities, Enrichment Programs, and providing the encouragement and resources to own your role.

Our offices are largely wall-and-door-free, and the company culture reinforces and celebrates creativity, autonomy, and ingenuity. We aim to create a work environment where our employees can say this is the best job they’ve ever had.

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Unconscious bias training
Someone's primary function is managing the company’s diversity and inclusion initiatives
Diversity Employee Resource Groups
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Team workouts
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Company sponsored family events
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Game Room
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Pet Friendly
Relocation Assistance
Home Office Stipend for Remote Employees
Professional Development Benefits
Job Training & Conferences
Diversity Program
Cross functional training encouraged
Promote from within
Mentorship program
Time allotted for learning
Online course subscriptions available
Customized development tracks
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