Sr. Coordinator, Marketing at Universal Music Group

| Hollywood
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Based at the iconic Capitol Tower in the heart of Hollywood, Capitol Music Group is home to some of the best-known labels in modern music; encompassing the jazz icons of Blue Note, Capitol's generations of pop stars, and the legendary recording of Motown to name but a few. We produce, distribute and promote some of the most critically acclaimed and commercially successful music in the industry. This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world's leading Music Company.

How we LEAD:

Seeking an exceptional and innovative Senior Coordinator to provide marketing and administrative support to the Marketing department for Capitol Music Group.

How you'll CREATE:

  • Oversee department scheduling protocols and administrative workflow tasks 
  • Gather all tools and assets for upcoming releases; have them uploaded to appropriate UMG databases
  • Create budgets and POs and process all department invoices in the UMG Uniport system
  • Create sales reports and marketing updates; utilize sales and chart info to make comprehensive sales analysis
  • Liaise with domestic and international production departments to ensure all scheduling is in place
  • Help create international promotional schedules for artists and liaise with international affiliates
  • Review and get artist manager approvals for all international licensing and synch requests
  • Book domestic and international travel for artists and employees
  • Liaise with artist managers and international territories on various requests
  • Setup, coordinate and execute telephone interviews for artists with international media
  • Help in the organization of CMG International events as well as promotional events for artists
  • Assist Directors with expenses
  • Handle all mail-outs
  • Attend all label meetings; take notes when necessary
  • Setup conference calls and coordinate meetings
  • Coordinate general admin requests for the marketing department
  • Vevo updates including description copy / live times
  • Linkfire link creation / maintenance Uniport vendor onboarding / invoices
  • Suggesting engaging marketing copy on label and artist socials for approval
  • Crafting and preparing social messaging calendars for approval
  • Pulling analytics reporting for internal use
  • Competitive digital marketing strategy research and reporting
  • Coordinating conference calls and meetings
  • Distributing approved marketing materials, features and assets digitally to internal and external teams
  • Adobe Photoshop, in-Design, Dreamweaver and Final Cut software experience strongly preferred
  • Assist in the creation of marketing materials (pseudo videos, banners, social assets, etc.)
  • Communicating priorities to select partners (low hanging fruit like Shazam, GIPHY, etc.)
  • Regularly update video metadata-YouTube channels and videos
  • Communicate priorities with team that handles labels socials to ensure proper coverage
  • Assist in prepping and setting up email newsletters for distribution around announcements and key dates
  • Assist in the set-up of Lemonade campaigns (pre-saves, stream to unlock, etc.)
  • Tracking Vevo slates (domestic & international)

Bring your VIBE:

  • Advanced level artist relations and/or third-party distribution experience in a consumer-focused 3+ years' experience in music industry marketing
  • International and domestic marketing experience preferred
  • Existing relationships with labels and/or brands and existing contacts at digital platforms
  • Proficiency with Microsoft Word, Excel, PowerPoint, familiarity with Soundscan, Uniport/SAP and specific digital account dashboards
  • Great organizational skills with the ability to prioritize based on evolving workload
  • Strong understanding of the music industry
  • Strong interpersonal and teamwork skills
  • Strong organizational and time management skills with the ability to juggle multiple priorities
  • Ability to handle confidential information and interact with high-level executives
  • Bilingual skills a plus
  • Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
  • Ability to interact comfortably and effectively with employees of companies we do business with
  • Self-motivated, proactive, and resourceful
  • Excellent follow-through and attention to detail
  • Flexible – able to adjust to changing priorities, and able to multi-task
  • Excellent customer service skills
  • Excellent organization and time management skills
  • Degree preferred or equivalent experience

Perks Playlist:

  • Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
  • Paid Time Off – Paid Holidays, "Gift Week", Summer Fridays
  • Student Loan Repayment Assistance
  • Employee Developmental Support
  • Annual Gym Reimbursement Package
  • Pet Insurance, plus much more!

 Universal Music Group is an Equal Opportunity Employer

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
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    • PHPLanguages
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    • SalesforceCRM
    • Constant ContactEmail


UMG IT is primarily based in Woodland Hills, a neighborhood bordering the Santa Monica mountains in the San Fernando Valley region of Los Angeles

An Insider's view of Universal Music Group

What’s the vibe like in the office?

Everyone is hard working but it’s still a pretty relaxed and friendly environment. If you need any help people are always ready to make time. Between the conference room with all over music related decorations, big lunch room with table-football and arcade games and a very casual dress code, the overall vibe is really chill.

Laurent Burte

Enterprise Portfolio Management Project Manager

How do you collaborate with other teams in the company?

Our team serves departments across the company by providing feedback and best practices on software asset management. We get to work with a lot of different teams which is really interesting.

Ashia Coleman

Junior Windows Systems and Application Administrator

What makes someone successful on your team?

Our team relies on the ability to have quick and meaningful communications, sharing of ideas in a constructive way and working closely as a whole team. You also need to be interested in always learning. Technology never stands still and neither does this team.

Todd Hancsicsak

Director, Rights & Repertoire Technology

What does your typical day look like?

There is no typical day at UMG, which is a good thing! I get an opportunity to work with numerous individuals within IT and the business on a variety of global projects. Having the opportunity to work with so many talented people globally and continuously learn and contribute to our business is very exciting.

Gauri Gohokar

Project Manager

What are Universal Music Group Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K) Matching
Vacation & Time Off Benefits
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Game Room
Fitness Subsidies
Professional Development Benefits
Tuition Reimbursement
Diversity Program
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