The Department Coordinator supports Procore’s Product team at our Carpinteria headquarters. Successful candidates will be organized, proactive, and able to prioritize a wide range of tasks. The candidate must be flexible, and enjoy the administrative challenges of managing both director level and departmental needs. Professional level written and verbal communication skills, strong decision making abilities, and attention to detail are desired. Successful candidates will be able to multi-task a wide variety of projects in an agile environment. Candidate should be resourceful, proactive, and efficient while maintaining an approachable and professional presence

This position is based at our headquarters in Carpinteria, CA on the bluffs overlooking the Pacific Ocean. We’re looking for someone to join our team immediately.

Responsibilities include:

• Provide administrative support for day-to-day Product operations
• Utilize proficient time management skills to help plan, organize, and coordinate the administrative aspects of the Product team.
• Organize logistics (seating, IT hardware, etc.) for new hires
• Promote company culture by providing administrative support for squad offsites/dinners/employee appreciation
• Support department with purchasing necessary supplies (books, hardware, etc)
• Ensure lunch meetings/presentations are organized and outfitted with necessary supplies
• Collaborate with all department coordinators to organize calendar events and cross-department events
• Maintain all supplies and swag necessary for department
• Awareness of all department team activities, department meetings, and visitors
• Attend appropriate company meetings to stay current on company activities
• Schedule inter-departmental meetings
• Plan, execute, and organize department meetings and offsite activities.
• Manage travel and reservations for department via travel portal
• Prepare expense reports
• Support Enablement team on department-wide projects

Qualifications:

• Previous experience working in a professional environment
• Quality written and verbal communication skills (email, phone, in-person)
• Ability to multitask, prioritize, and stay organized
• Customer service - must be able to interface with all guests, employees, and executives
• Demonstrated competence in Microsoft Office and Google Applications
• Respect for confidential information

About Us

Procore Technologies is building the software that builds the world. We provide cloud-based construction management software that helps clients more efficiently build skyscrapers, hospitals, retail centers, airports, housing complexes and more. At Procore, we have worked hard to create and maintain a culture where you can own your work and are encouraged and given resources to try new ideas. Check us out on Glassdoor to see what others are saying about working at Procore. Our headquarters is located on the bluffs above the Pacific Ocean in Carpinteria, CA, with growing offices worldwide. To learn more about our team, click here.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Perks & Benefits

You are a person with dreams, goals, and ambitions—both personally and professionally. That's why we believe in providing benefits that not only match our Procore values (Openness, Optimism, and Ownership) but enhance the lives of our team members. Here are just a few of our benefit offerings: competitive health care plans, unlimited paid vacation, stock options, employee enrichment and development programs, and friends & family events.