As the Workplace & Talent Coordinator at Samaya AI, you will be a central player in both supporting our day-to-day operations and helping grow the team. This dual role spans two critical areas: maintaining a smooth and welcoming experience across our Mountain View office and remote teams, and ensuring a seamless, high-touch journey for every candidate who interviews with us. You’ll directly shape the employee experience and drive coordination across hiring pipelines as we scale.
ResponsibilitiesWorkplace Operations
- Manage the day-to-day running of our physical office space, including vendor coordination, supplies, employee access, and facilities upkeep
- Act as a welcoming point of contact for all guests and new employees
- Lead planning and logistics for internal events, including offsites and team gatherings
- Support special projects and cross-functional administrative needs across the company
- Support onboarding logistics for new hires, in collaboration with People Operations
Talent Coordination
- Own end-to-end interview scheduling across multiple departments and time zones, balancing candidate experience with team availability
- Be a liaison between candidates, recruiters, hiring managers, and interviewers throughout the recruiting process
- Maintain accuracy and hygiene across our applicant tracking system (ATS) and internal tracking tools
- Partner closely with hiring managers and people operations to continuously improve hiring workflows and documentation
Required
- 4+ years experience in an administrative, recruiting, or office management role (preferably at a high-growth startup)
- Direct experience coordinating interviews, onboarding new hires, or supporting office operations
- Proven ability to manage complex schedules and logistics across teams
- Strong written and verbal communication skills, with a service-oriented mindset
Preferred
- Familiarity with tools like Greenhouse (or other ATS), Google Workspace, and Notion
- Experience managing vendors or supporting hybrid/remote work environments
- Exposure to planning internal events, coordinating offsites, or supporting team travel
The cash compensation range for this role is $80,000 to $140,000.
Final offer amounts are determined by multiple factors, including, experience and expertise, and may vary from the amounts listed above.
In addition to the base salary, we may consider equity as part of our total compensation package.
Benefits- Comprehensive health insurance coverage (medical, dental, vision, and short-term disability) to support your health and wellbeing
- Support your long-term financial well-being with 401K (US) and enhanced Pension contributions (UK)
- Flexibility to rest and recharge with unlimited PTO
- Travel budget to provide opportunities for learning and collaboration by attending conferences, visitings other offices, and more
- Office equipment allowance to enhance the comfort of your workspace
- Hybrid work environment to promote balance and flexibility, with typically 3 (or more) days in the office per week
Interview Accommodations: We are committed to ensuring an equitable selection process for everyone and welcome applicants from varied backgrounds to enrich our team. If you require accommodations or adjustments during our recruitment process, please inform us.
Equal Opportunity Employer: We do not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Visa Sponsorship: We do sponsor visas! However, we aren't able to successfully sponsor visas for every role and every candidate. If we make you an offer, we will make every reasonable effort to get you a visa, and we retain an immigration lawyer to help with this.
About SamayaSamaya is building the first Human-AI Knowledge Network – an information ecosystem to transform expert knowledge work.
Expert knowledge work drives trillions of dollars of economic activity. Teams of human experts painstakingly synthesize insights and drive decisions from vast volumes of noisy, real-time information. For examples, in financial services, expert analysts hone in on and use key economic insights to inform high-stake investment decisions. Although the volume of information only continues to grow, past technology has only had a passive role, and today's human experts struggle with information overload. We believe AI should take an active role in complex knowledge work, becoming an equal collaborator to human experts.
But such an AI will not "simply emerge" through scaling, or the development of general purpose LLMs. At Samaya, we are developing an AI-system purpose-built for "expert intelligence" -- for reasoning and interacting with real-world information networks. Our AI is designed to consume dense, noisy real-time information, distill key insights, form connections, contextualize findings, and make expert predictions. We are building a future where our expert intelligence AI can transform global knowledge work for the better.
Our Operating Principles- Put Users first. Our users rely on us to do their jobs. We exist because our users trust us to help them achieve their goals. In return for this trust users place in us, we keep their needs as our top priority.
- Win as a collective. We are high achievers with a drive to succeed. We build strong bonds over this shared drive. We dive in to help when one of us needs it. We’re kind to each other and boost each other to succeed and grow professionally and personally. We build trust with each other by making commitments and consistently delivering on them. This trust means we genuinely support each other, embracing feedback as a tool for growth and improvement. We win by operating this way, as one team.
- Focus and iterate quickly. Bias for action makes us build and learn quickly. Iterating fast requires clarity on what outcomes we are targeting and why. Prioritizing the important things, taking full ownership and initiative, making fast initial progress, and rapid iterations lead to the best outcomes.
- Innovate Relentlessly. We pursue novel insights, challenging the status quo and reimagining how things are done. We aren’t attached to the past when improving our product and how we work in the future. We actively invest time in innovation, thinking “outside the box” to consistently raise our standards.
- Prioritize Outcomes over Egos. We are committed not to a person, an idea, or an opinion but to continuously making progress to our goals. Sometimes, our goals are ambiguous; in those moments, we iterate, learn, and move on to the next inquiry. We ask the tough questions with kindness, dropping our egos in our pursuit of evidence. For our business goals, we learn from our users. For our scientific goals, our understanding is built through rigorous experimentation, research, and observation. For our personal goals, we embrace candid feedback and collaborative learning to guide our progress.
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