Senior Manager, Payroll

At FIGS, our people are critical to our success every day. We are looking for an analytical and detail-oriented leader who excels in payroll, stock plan administration, operational efficiencies, data management and systems, cross-departmental collaboration and communication. The Senior Manager, Payroll will oversee the payroll and stock administration processes, lead HR systems, data integrity, processes and compliance, along with reporting. This role will manage and develop a junior team member. The successful candidate should be able to demonstrate strong leadership and communication skills, and the ability to provide guidance, support, and training to team members.

What You’ll Do:

PAYROLL

• Serves as a key leader of Payroll, driving continuous improvement in policies, processes, and Payroll and related systems. Helps facilitate efficient payroll processing operations for multiple countries, multiple entities, multiple states and mobile employees.
• Own the global payroll process at FIGS ensuring consistent accuracy and timeliness in processing payroll for multiple jurisdictions and countries including all bi-weekly and off-cycle pay runs.
• In partnership with the Assistant Controller, helps oversee compliance, including all payroll related SOX controls and the related evidence of review as required of a large public company.
• Develop and maintain standard operating procedures and documentation for payroll processing and partner with internal and external auditors on detailed walkthroughs of end-to-end payroll process, SOX controls and related evidence of review.
• Oversee the preparation of all payrolls (regular, off cycle, bonus, termination, severance, stock compensation) in advance of deadlines (is able to run payroll as a secondary resource when needed). Prepares manual checks and gathers all necessary approvals as needed. Ensure 100% accuracy and compliance with all county, state, and federal labor and tax regulations in tracking labor hours and processing payroll.
• Own all required payroll / benefits reporting (W2, 1099, 401K, EEO-1, DFEH, ACA, EDD filings / garnishment requests, quarterly and annual state and federal filings).
• Reviews payroll journal entries for accuracy and investigates any differences or inquiries from accounting or audit teams.
• Trains new employees and contractors on HRIS and hourly labor rules and policies, as applicable.
• Leads required reviews based on company SOX controls as they relate to payroll and benefits, and maintains accurate reporting in and out of payroll systems.

STOCK ADMINISTRATION

• Serves as a key leader in administering the Company’s stock plans and stock compensation benefits, including Employee Stock Purchase Plans (“ESPP”).
• Owns all stock administration processing including processing New Grants, processing terminations and complying with stock plan termination rules, stock option exercise processing, RSU vesting and tax withholding processing, and ESPP processing.
• Serves as a partner to all employees providing guidance and training on stock plan benefits.
• Serves as the primary system administrator for Equity Edge Online (“EEO”) and ensures full compliance with all stock plan related SOX controls and related payroll SOX controls and is responsible for the maintenance of all employee data and stock compensation benefit information in EEO.
• Oversees the onboarding and off-boarding of employees to EEO and serves as an owner and subject matter expert to employees seeking assistance with system functions and processing.
• Partners with internal stakeholders and auditors on all information requests including benefit information in support of all required SEC filings including Section 16 reporting and Proxy reporting.
• Assists with correcting errors with data integrations with third-party systems once the error is discovered. Responsible for the administration and maintenance of data in coordination with applicable local compliance regulations.

What you’ll bring:

• 8+ years of progressive experience in Payroll Management at a large public company subject to integrated audits and strict SOX 404 documentation
• Experience with California-based companies, multi-state employees and international employees (Canada, UK).
• Payroll processing expertise
  • Includes: benefits processing, off-cycle pay runs, bonuses, terminations, severance payments, state tax adjustments, garnishment and stock compensation pay runs
• Stock compensation payroll processing
  • Includes: NQSO processing, RSU Vesting and full cycle ESPP processing
• Experience working with stock compensation plans and ESPPs including the full cycle administration of all plan benefits
• Recent + in-depth experience with ADP (including both Workforce Now and Team Pay modules and comprehensive services) and ADP e-time
  • Includes: timecards, PTO, sick leave, benefit deductions, ESPP deductions, stock compensation and tax calculations for employees that work in multiple states during the year
• Familiarity with compliance (i.e., dealing with various county, state, and federal labor and tax regulations) in tracking labor hours, processing payroll timely based on relevant regulations, etc.
• Experience preparing payroll accounting GL/journal entries and working with accounting teams to investigate unusual amounts recorded from payroll systems
• Advanced Excel
• Demonstrated ability to position yourself as a collaborative leader and trusted business partner
• Ability to establish strong cross-functional relationships at all levels throughout the organization

Bonus points for:

• CPP certification

FIGS Compensation and Benefits

Pay Range

• At FIGS, your base salary is one part of your total compensation package. This role's base salary range is between $110,000 and $130,000. Actual base salary is determined based on a number of factors, including but not limited to your relevant skills, qualifications, and years of experience. 

Additional Compensation and Benefits 

• Equity: All FIGS employees have the opportunity to own shares of FIGS stock through our new-hire equity program. Additionally, FIGS provides a discount when purchasing FIGS stock voluntarily through our FIGS Employee Stock Purchase Plan  
• Annual bonus: This position is eligible to participate in the FIGS annual bonus program

• Other compensation and benefits offered include: 
• Comprehensive benefits and perks package focused on your well-being, including premium medical, dental and vision coverage, and full access to wellness services through Breethe and Classpass. 100% FIGS-sponsored life insurance and disability insurance  
• Amazing 401(k) program, with a company match up to the first 6% of your contribution
• Generous paid time off - We have 12 company holidays. For salaried team members, we offer flexible vacation. For our hourly team members, we offer up to 3 weeks of accrued vacation
• Meaningful time away for baby bonding, including parental leave, new parent care meals, and a transition back to work for primary caregivers
• FIGS sponsored Uber Eats voucher for in-office weeks
• Personalized discount code for 50% off all FIGS products, along with a separate code to share with family and friends to enjoy a 25% discount site-wide
• Access to FIGS Vet, Discounted Pet Daycare, Discounted Pet Insurance, and so much more…

*Benefits eligibility is determined by hour requirements and length of service 

A little bit about us…

FIGS, Inc. is a founder-led, direct-to-consumer healthcare apparel and lifestyle brand that seeks to celebrate, empower and serve current and future generations of healthcare professionals. We redefine what scrubs are by creating technically advanced apparel and products that feature an unmatched combination of comfort, durability, function and style, all at an affordable price. With the largest DTC platform in healthcare apparel, we sell our products to a rapidly growing community of loyal customers. Through these customer relationships, FIGS has built a community and lifestyle around a profession, revolutionizing the large and fragmented healthcare apparel market and becoming the industry’s category-defining healthcare apparel and lifestyle brand.

Our Threads for Threads initiative is integral to our mission to improve the lives of healthcare professionals on a global scale. Founded alongside FIGS in 2013, Threads for Threads donates scrubs to healthcare professionals working in resource-poor countries around the world.