Payroll Contractor

Hi, Future Homie!

At Homebase, you’ll join a team that’s bold, fast-moving, and obsessed with helping small businesses thrive. We build with empathy, act with urgency, and take big swings that drive real-world impact. Here, every Homie shows up to raise the bar, support one another, and celebrate wins as a team.

We’re not just building an app—we’re building unstoppable teams. So what do you say, are you in?

 📍Your Impact Starts Here

We are seeking an experienced and detail-oriented part-time Payroll Contractor to help design, manage, and optimize our payroll operations across the U.S. and Canada. This role will serve as the company’s subject matter expert on payroll compliance, systems, and process improvements, ensuring that all payroll activities are accurate, timely, and compliant with applicable regulations.

This is a contract role requiring approximately 15–20 hours per week for the next 3–4 months, with an expected transition to 5–10 hours per week thereafter to support ongoing payroll operations and continuous improvements.

These are the key ways you’ll contribute and create impact in this role:

• Process payroll in Rippling for hourly and salaried employees in the U.S. and Canada, managing biweekly and semi-monthly pay schedules.

• Serve as the primary subject matter expert on ROEs, 401(k) audits, and employment legislation in Ontario and across Texas, California, and Colorado.

• Collaborate with the People team to gather and validate payroll inputs, while rebuilding and streamlining current payroll input worksheets for efficiency and accuracy.

• Oversee and execute year-end filings and compliance processes (W2, T4, T4A,1099), ensuring accuracy and timely submission.

• Build and manage the company’s payroll function, including developing processes, internal controls, and reporting standards to support accuracy and compliance.

• Identify and resolve payroll discrepancies while maintaining alignment between payroll, Rippling (the HRIS), and NetSuite (the accounting system).

• Rebuild and maintain reconciliations between Rippling and third-party systems for benefits deductions, 401(k), and RRSP contributions, ensuring data integrity and consistency.

• Conduct a comprehensive audit of the current Rippling payroll setup, verifying that pay codes, benefits deductions, and configurations are properly structured and functioning.

🚀 The Foundation for Success - These are the experiences and strengths that will set you up for success in this role:

• Bachelor’s degree in a related field, relevant industry experience, or professional payroll designation.

• 6+ years of progressive payroll experience, including cross-border payroll (U.S. and Canada), is required.

• Hands-on experience with Rippling (preferred) or similar HRIS/payroll platforms.

• Demonstrated success in building or optimizing payroll processes and controls in a multi-jurisdictional environment.

• Strong analytical skills and high attention to detail, with the ability to handle confidential information with discretion.

• Excellent communication and collaboration skills, with the ability to partner effectively with cross-functional teams at all levels of the organization.

🤝  The Homie Way - These principles guide everything we do—from how we work and make decisions to how we show up for each other.

• 💡 Be Customer Obsessed – Solve problems with empathy and creativity.

• ⚡ Move Fast, Learn Fast – Experiment, take action, and grow every day.

• 🎯 Own Your Impact – Think big, focus on what matters, and make decisions you stand behind.

• 🏆 Master Your Craft – Excellence fuels impact—show up, step up, and make your mark.

• 🏅 Win Together – Put goals over roles, lead with trust, and connect to our mission and each other.

What to Expect During the Interview Process

• Meet the Talent Acquisition team, Bianca T.

• Meet the Hiring Manager, Rafena B.

• Meet the team, Catharine P.

• Meet the People Partner, Sherwyn P.

• Background Check + Offer Stage

• Welcome to the team, Homie 🎉

💜 Belonging at Homebase - We're committed to fostering a welcoming space where every Homie can be their full self. Experience comes in many forms—so if you're excited about this role, even if you don’t meet 100% of the qualifications, we encourage you to apply! 

Homebase will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

👋 Hey, We’re Homebase

Unstoppable teams start here.

Homebase is the everything app for hourly teams—built to simplify the day-to-day and superpower local businesses. With tools for scheduling, time clocks, payroll, communication, HR, and more, we help teams stay connected and in control. Today, over 100,000 small (but mighty) businesses rely on us to make work radically easier. Together, we’ve tracked over a billion hours for 2.5+ million workers—and we’re just getting started.

At Homebase, we celebrate diversity and are proud to be an equal opportunity employer. We welcome all candidates and do not discriminate based on any legally protected status. If you need accommodations during the hiring process, please let us know—we’re committed to ensuring fair and equitable access for all.