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Workplace Operations Coordinator

| Greater LA Area
As part of the operations team, the Workplace Coordinator creates an efficient and effective workplace experience that enables Hawkes to do their best work and also provides a warm welcome to all guests. This person will be the face of Hawke Media’s office and will be entrusted with creating and maintaining Hawke’s core values for all users of the space.
This role requires a delicate balance of managing the variety of responsibilities associated with daily office operations and proactively assessing ongoing and future workplace needs.

Responsibilities:

  • Acts as an owner of the office and maintains experience standards and aesthetic by budgeting, tracking, ordering, restocking, arranging and overseeing office maintenance or service, and conducting daily quality-assurance
  • Proactively identifies opportunities to reduce costs and increase efficiency in office operations processes
  • Manages relationships with facilities vendors
  • Runs local errands associated with general office operations
  • Supports execution of office-wide internal events, both small and large scale
  • Manages and greets all visitors and guests and provide support
  • Acts as administrator for IT + Platforms- set up, service, and coordinate repairs of all Hawke tech; coordinate with outsourced tech services, admin some internal platforms (envoy check-in, HawkeBot)
  • Manages general office administration, including answering phones, handling voicemails, sorting mail, shipping packages, organizing supply areas, managing printing/scanning, birthdays and anniversaries, ordering food, checking in visitors, etc.
  • Assists in special projects as needed
  • General administrative assistance to all departments
  • Continues to develop facility related initiatives to better the employee experience

Skills & Experience

  • Minimum of a bachelor’s degree or equivalent
  • Minimum 1 year professional experience (preferably in an office setting)
  • Strong experience with G Suite and Microsoft Office
  • Excellent communication skills (written and verbal)
  • Sound judgment and ability to maintain confidentiality
  • Excellent organizational skills
  • Passionate about cultivating workplace culture
  • Self-motivated and reliable
  • Preferred: Customer service experience

What Hawke Offers:

  • A ridiculously awesome work environment - equal parts laid-back startup and motivated meritocracy
  • An executive team that has scaled startups in the past and has every intention of continuing to scale Hawke Media into a dominant player in the digital marketing agency space
  • Tons of training opportunities, including weekly education, book clubs, online courses, paid live courses, and over 80 skilled marketers to learn from/with
  • Great opportunities to grow your technical skills and grow into an leader in the creative space
  • 401K, Healthcare, Vision, Dental and unlimited PTO (we value performance and reward accordingly!)

Our outsourced CMO value prop is taking the digital marketing world by storm. It’s why we’re one of Inc.’s fastest growing companies in the country. We’ve got no plans to slow down anytime soon, and we’re staffing up to support our scaling operations. At Hawke, we work hard, but we chill harder - we’re proud to be one of Glassdoor’s 50 best places to work in the country!

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Location

We are located in Sawtelle, which is home of some of the best Ramen in the world. Plus, the office is right off the metro making it easily accessible!

An Insider's view of Hawke Media

How would you describe the company’s work-life balance?

Hawke is uniquely indicative of the "real" world. You get what you put in. You aren't micromanaged but are encouraged to be proactive and prevent burnout where you can. It's a really collaborative environment and we all work really hard, but leadership also stresses that when we take that mental break, we really take it.

Lilah Abrams

Account Manager

What does your typical day look like?

The best part about working at Hawke is that I have complete control over how my day is scheduled. I don’t have a “typical day” because every day is so different. Some days I’m sitting (or standing!) at a desk doing phone interviews, and some days I’m working on a side project for the recruiting team while lounging in a bean bag chair.

Lizzie Maher

Recruiter

What are some things you learned at the company?

The company as a whole fosters a culture of learning and growth. I came to Hawke with the notion that I was a decent digital marketer, but I have found that there is never too much you can learn. With the ever changing world of marketing and technology, you have to stay invested in education and should always stay hungry for knowledge.

Bryce Henley

Strategist

What is your vision for the company?

As Head of People Ops my vision is focused internally. I envision Hawke to be an agency where employees feel equally empowered and supported. An agency where a sense of eternal wonder coupled with execution is valued, where diligence is enjoyed and rewarded and where all HR practices are built on these principles.

Lindsay Tripode

Head of People Operations

What’s the vibe like in the office?

Hawke is made up of a really diverse group of people from all walks of life, and it's super evident in how we operate. Everyone is approachable and really easy to get along with. It's technically even in our motto,  "Get $#!+ Done, Learn Quickly and Be Cool."

Stefan Kalczynski

Strategist

What are Hawke Media Perks + Benefits

Hawke Media Benefits Overview

A ridiculously awesome work environment - equal parts laid-back startup and motivated meritocracy

Culture
Friends outside of work
Eat lunch together
Intracompany committees
Daily stand up
Open door policy
Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Wellness Programs
Retirement & Stock Options Benefits
401(K) Matching
Vacation & Time Off Benefits
Unlimited Vacation Policy
We value performance and reward accordingly!
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Dog friendly office, beach days, company retreats, sports leagues, yoga, company-wide meetings, guest speakers
Stocked Kitchen
Happy Hours
Pet Friendly
Relocation Assistance
Professional Development Benefits
Tuition Reimbursement
We reimburse up to $1500 toward education in your field
Promote from within

Additional Perks + Benefits

At Hawke Media, we have three simple rules to live by:

Get $#!+ Done
Learn Quickly
Be Cool

This is what drives us to constantly improve as marketers, coworkers, and human beings. It’s why our clients love us and how we earned Glassdoor’s “Best Places to Work” for 2017.

If you think you have what it takes to join the fastest growing digital marketing agency in the country, check out our current openings.

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