Executive Assistant
THE PURPOSE:
Virgin Hyperloop One is seeking an enthusiastic and organized Executive Assistant to support our CTO/Co-Founder and engineering executives. The Executive Assistant will play an integral role in keeping our engineering department organized and efficient as they design, build, test, plan, and deploy the next new mode of transportation.
THE ROLE:
• Provide day-to-day administrative support to executives and their departments
• Executive calendar management
• Schedule and coordinate both internal and external meetings, interviews, and site visits
• Host government officials, potential strategic partners, investors, and other VIP guests
• Book international and domestic travel arrangements and provide necessary expense management
• Submit, reconcile, and process expense reports/invoices
• Event coordination/scheduling for conferences and speaking engagements
• Schedule regular meetings, appointments along with tracking, following-up and ensuring Senior Executives are on track with their calendars
• Perform other duties as assigned
THE CANDIDATE:
• Ability to work with highest degree of confidentiality – exercising discretion, judgment and diplomacy
• Strong individual contributor who is highly meticulous, solution oriented, organized, flexible, approachable, and assertive
• Understand and intuitively anticipate needs/demands for executives and their departments
• Strong attention to detail and excellent proofreading skills
• Team oriented: you are comfortable and energized by working in a team with a wide variety of backgrounds and skillsets. You welcome constructive feedback and different perspectives. You desire to truly understand the goals and needs of your teammates.
• Adaptability: ability to adapt to changing priorities in a dynamic and fast-paced environment
MINIMUM REQUIRED EXPERIENCE:
• Bachelor’s degree or equivalent level of professional experience as an Administrative Assistant, Executive Assistant, or Office Manager
• Relevant experience supporting senior level executives in an administrative or executive level capacity
• Proficient communication skills (both written and oral)
• Master of the Microsoft Suite: Word, Excel, PowerPoint and Outlook
• Experience using video conferencing software, BlueJeans a huge plus
• Experience using expense management software for Purchase Order and Invoice reconciling
PREFERRED EXPERIENCE:
• Knowledge of Concur expense and travel management system
• Experience providing executive level support to multiple VP’s and above in an engineering organization
• Experience in startups or fast-paced dynamic environments highly preferred
Hyperloop One is an Equal Employment Employer; employment is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender (including pregnancy, childbirth, or related medical conditions), national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other protected status. Hyperloop One will consider qualified applicants with criminal histories consistent with the “Ban the Box” legislation. We may access publicly available information as part of your application. For full information on how your personal information will be stored and processed, please click here.
To all recruitment agencies: Virgin Hyperloop One does not accept unsolicited agency resumes. Please do not forward resumes to our jobs alias, Virgin Hyperloop One employees or any other company location. Virgin Hyperloop One is not responsible for any fees related to unsolicited resumes.