Executive Assistant

| Greater LA Area

FloQast, Inc seeks an Executive Assistant to assist our C-Suite and various VPs with managing their respective schedules and support day-to-day functions of our office. The ideal candidate will be professional, detail-oriented, and have strong project management skills that will help ensure efficiency and communication between the Executives and employees. This role operates as the key administrative support to the C-Suite and various VPs along with some coordination responsibilities of the Los Angeles office and staff.

 

Responsibilities Include:

  • Coordinate the complex and ever-changing professional calendars of the Executives, including balancing multiple, sometimes conflicting priorities and deadlines;

  • Coordinate, plan and manage key internal, external meetings (staff meetings, board meetings etc.) and special events;

  • Coordinate, plan and manage travel arrangements at the direction of the Executives;

  • Manage confidential and non-routine information and facilitate communication between appropriate people and teams;

  • Submit and manage Executive expense reimbursements;

  • Communicate effectively, efficiently, and professionally with service requests of Executives as needed;

  • First point of contact for building services, facilities and utilities maintenance, and vendors (including, but not limited to communications with the Landlord, HVAC, plumbing etc);

  • Assist with planning and management of all Company social events and offsites with recommendations from the Social Team;

  • Executive Assistant procedures are well documented and kept up to date for visibility;

  • Partner with other administrative support team on ad hoc projects;

  • Assume duties of Office Coordinator in the event they are unavailable. Including but not limited to the following;

    • Greeting visitors and vendors, answering and directing general phone calls to the Company line, maintain, organize, and clean reception and kitchen area, order recurring lunches

  • Perform other duties or special projects as needed

 

Desired Qualities and Skills:

  • 2 years minimum experience of Executive Assistant experience supporting a C-Suite or or SVP level executives required

  • Knowledge of office administration responsibilities, systems and procedures

  • Proficiency in MS Office and G Suite

  • Highly energetic, positive and enthusiastic team player with strong interpersonal skills and collaborative orientation

  • Detail oriented with strong problem-solving and decision making skills

  • Self-starter with a high level of initiative and follow-through

  • Strong sense of ownership and urgency, organizational and time management skills, ability to multitask and prioritize work

  • Excellent communication (written and verbal), interpersonal and consultative skills

  • Strong work ethic and integrity

  • Ability to work well under tight deadlines and respond to rapidly changing demands and fulfill efficient follow ups

 

About FloQast    www.floqast.com

FloQast is a fast growing, Los Angeles-based, early-stage company redefining how a critical business process (financial close) is performed.  Our growth and success is fueled by a passion to define and dominate the Close Management Software market. We are the first company of our kind to focus specifically on the mid-market. Our prospects have been hungry for a solution like FloQast for years and the response to our solution has been overwhelmingly positive.

  • We are fanatics about the success of our customers.  Check us out on G2 Crowd

  • We are equally fanatic about creating and maintaining a fabulous culture of support and success for all employees.  Check out what people are saying on Glassdoor

  • We are moving quickly and there is huge upside opportunity in terms of career growth

  • FloQast offers competitive compensation, stock options, full benefits, and a positive and supportive work environment   

  • Ranked 18th on the 2017 Best Places to Work by LA Business Journal

  • FloQast ranked #10 on The SaaS 1000

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavascriptLanguages
    • HTMLLanguages
    • CSSLanguages
    • Es6Languages
    • MEAN StackLanguages
    • ExpressFrameworks
    • Node.jsFrameworks
    • MongoDBDatabases
    • Google AnalyticsAnalytics
    • PendoAnalytics
    • SketchDesign
    • JIRAManagement
    • WordpressCMS
    • SalesforceCRM
    • PardotLead Gen
    • Outreach.ioLead Gen
    • DatafoxLead Gen

Location

Our Company is in a friendly area with restaurants within walking distance and gorgeous neighborhoods to walk through if you need a break.
14721 Califa St, Los Angeles, CA 91411

What are FloQast Perks + Benefits

Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Retirement & Stock Options Benefits
401(K)
Company Equity
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Perks & Discounts
Casual Dress
Company Outings
Game Room
Some Meals Provided

Additional Perks + Benefits

Competitive compensation; Medical, Dental, Vision 100% Employer paid!; Group Life, Short Term and Long Term Disability at no cost to Employees; Flexible Spending Account (FSA); Fast growth and opportunity for career growth; Positive and supportive work environment; We're always looking for more ways to enhance employee benefits as we grow as a Company!

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