FloQast, Inc seeks an Executive Assistant to assist our C-Suite and various VPs with managing their respective schedules and support day-to-day functions of our office. The ideal candidate will be professional, detail-oriented, and have strong project management skills that will help ensure efficiency and communication between the Executives and employees. This role operates as the key administrative support to the C-Suite and various VPs along with some coordination responsibilities of the Los Angeles office and staff.

Responsibilities Include:

• Coordinate the complex and ever-changing professional calendars of the Executives, including balancing multiple, sometimes conflicting priorities and deadlines;

• Coordinate, plan and manage key internal, external meetings (staff meetings, board meetings etc.) and special events;

• Coordinate, plan and manage travel arrangements at the direction of the Executives;

• Manage confidential and non-routine information and facilitate communication between appropriate people and teams;

• Submit and manage Executive expense reimbursements;

• Communicate effectively, efficiently, and professionally with service requests of Executives as needed;

• First point of contact for building services, facilities and utilities maintenance, and vendors (including, but not limited to communications with the Landlord, HVAC, plumbing etc);

• Assist with planning and management of all Company social events and offsites with recommendations from the Social Team;

• Executive Assistant procedures are well documented and kept up to date for visibility;

• Partner with other administrative support team on ad hoc projects;

• Assume duties of Office Coordinator in the event they are unavailable. Including but not limited to the following;

  • Greeting visitors and vendors, answering and directing general phone calls to the Company line, maintain, organize, and clean reception and kitchen area, order recurring lunches

• Perform other duties or special projects as needed

Desired Qualities and Skills:

• 2 years minimum experience of Executive Assistant experience supporting a C-Suite or or SVP level executives required

• Knowledge of office administration responsibilities, systems and procedures

• Proficiency in MS Office and G Suite

• Highly energetic, positive and enthusiastic team player with strong interpersonal skills and collaborative orientation

• Detail oriented with strong problem-solving and decision making skills

• Self-starter with a high level of initiative and follow-through

• Strong sense of ownership and urgency, organizational and time management skills, ability to multitask and prioritize work

• Excellent communication (written and verbal), interpersonal and consultative skills

• Strong work ethic and integrity

• Ability to work well under tight deadlines and respond to rapidly changing demands and fulfill efficient follow ups

About FloQast    www.floqast.com

FloQast is a fast growing, Los Angeles-based, early-stage company redefining how a critical business process (financial close) is performed.  Our growth and success is fueled by a passion to define and dominate the Close Management Software market. We are the first company of our kind to focus specifically on the mid-market. Our prospects have been hungry for a solution like FloQast for years and the response to our solution has been overwhelmingly positive.

• We are fanatics about the success of our customers.  Check us out on G2 Crowd

• We are equally fanatic about creating and maintaining a fabulous culture of support and success for all employees.  Check out what people are saying on Glassdoor

• We are moving quickly and there is huge upside opportunity in terms of career growth

• FloQast offers competitive compensation, stock options, full benefits, and a positive and supportive work environment   

• Ranked 18th on the 2017 Best Places to Work by LA Business Journal

• FloQast ranked #10 on The SaaS 1000