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Executive Assistant

| Greater LA Area

FloQast, Inc seeks an Executive Assistant to assist our C-Suite and various VPs with managing their respective schedules and support day-to-day functions of our office. The ideal candidate will be professional, detail-oriented, and have strong project management skills that will help ensure efficiency and communication between the Executives and employees. This role operates as the key administrative support to the C-Suite and various VPs along with some coordination responsibilities of the Los Angeles office and staff.

 

Responsibilities Include:

  • Coordinate the complex and ever-changing professional calendars of the Executives, including balancing multiple, sometimes conflicting priorities and deadlines;

  • Coordinate, plan and manage key internal, external meetings (staff meetings, board meetings etc.) and special events;

  • Coordinate, plan and manage travel arrangements at the direction of the Executives;

  • Manage confidential and non-routine information and facilitate communication between appropriate people and teams;

  • Submit and manage Executive expense reimbursements;

  • Communicate effectively, efficiently, and professionally with service requests of Executives as needed;

  • First point of contact for building services, facilities and utilities maintenance, and vendors (including, but not limited to communications with the Landlord, HVAC, plumbing etc);

  • Assist with planning and management of all Company social events and offsites with recommendations from the Social Team;

  • Executive Assistant procedures are well documented and kept up to date for visibility;

  • Partner with other administrative support team on ad hoc projects;

  • Assume duties of Office Coordinator in the event they are unavailable. Including but not limited to the following;

    • Greeting visitors and vendors, answering and directing general phone calls to the Company line, maintain, organize, and clean reception and kitchen area, order recurring lunches

  • Perform other duties or special projects as needed

 

Desired Qualities and Skills:

  • 2 years minimum experience of Executive Assistant experience supporting a C-Suite or or SVP level executives required

  • Knowledge of office administration responsibilities, systems and procedures

  • Proficiency in MS Office and G Suite

  • Highly energetic, positive and enthusiastic team player with strong interpersonal skills and collaborative orientation

  • Detail oriented with strong problem-solving and decision making skills

  • Self-starter with a high level of initiative and follow-through

  • Strong sense of ownership and urgency, organizational and time management skills, ability to multitask and prioritize work

  • Excellent communication (written and verbal), interpersonal and consultative skills

  • Strong work ethic and integrity

  • Ability to work well under tight deadlines and respond to rapidly changing demands and fulfill efficient follow ups

 

About FloQast    www.floqast.com

FloQast is a fast growing, Los Angeles-based, early-stage company redefining how a critical business process (financial close) is performed.  Our growth and success is fueled by a passion to define and dominate the Close Management Software market. We are the first company of our kind to focus specifically on the mid-market. Our prospects have been hungry for a solution like FloQast for years and the response to our solution has been overwhelmingly positive.

  • We are fanatics about the success of our customers.  Check us out on G2 Crowd

  • We are equally fanatic about creating and maintaining a fabulous culture of support and success for all employees.  Check out what people are saying on Glassdoor

  • We are moving quickly and there is huge upside opportunity in terms of career growth

  • FloQast offers competitive compensation, stock options, full benefits, and a positive and supportive work environment   

  • Ranked 18th on the 2017 Best Places to Work by LA Business Journal

  • FloQast ranked #10 on The SaaS 1000

Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavascriptLanguages
    • HTMLLanguages
    • CSSLanguages
    • Es6Languages
    • MERN StackLanguages
    • ExpressFrameworks
    • Node.jsFrameworks
    • MongoDBDatabases
    • Google AnalyticsAnalytics
    • PendoAnalytics
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • ConfluenceManagement
    • JIRAManagement
    • WordpressCMS
    • SalesforceCRM
    • PardotEmail
    • OutreachLead Gen
    • ZoomInfoLead Gen
    • Gong.ioLead Gen

Location

Our Company is in a friendly area with restaurants within walking distance and gorgeous neighborhoods to walk through if you need a break.

An Insider's view of FloQast

What are some social events your company does?

Our Company regularly schedules fun social events such as Family Picnics, Bowling Parties, Escape the Rooms, and volunteer events to clean up local beaches!

Adey

Director, Human Resources

What does your typical day look like?

Our team has a daily standup meeting, and afterwards, I set a plan for what I'm going to work on that day. Some days it will include game-planning and researching how a new feature should be implemented, writing tests for a feature I've built, addressing issues that have been reported in our app, or reviewing code from other Engineers on my team.

Jasmine

Software Engineer

What makes someone successful on your team?

Each Engineer has the opportunity to help make our product more successful. If they are motivated to learn new technologies, help refine our process, conceptualize solutions or knock it out, they will fit right in. There is room for all levels of growth and we really want to foster that growth at FloQast.

James

Principal Software Architect

How do you empower your team to be more creative?

Upper management is very accessible to the team, but we try to foster an ego-free, highly collaborative culture where everyone's ideas are welcomed and appreciated.

Amit

VP of Engineering

What’s the vibe like in the office?

Anybody's hard work will never go unnoticed. Everyone's effort is appreciated, and that's why we never get tired of performing our roles at the company and doing more beyond that. We're all just grateful to be working with each other towards a common goal that we all believe in. We have very generous and selfless people and its contagious.

Kevin

Software Engineer

What are FloQast Perks + Benefits

FloQast Benefits Overview

FloQast offers a range of employee benefits including: competitive compensation, stock options, Medical, Dental, Vision plans 100% employer paid, Group Life Insurance, Short Term and Long Term Disability, Flexible Spending Account, unlimited PTO, kitchen stocked with snacks, weekly catered lunches, fun social events and a positive and supportive work environment.

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Company Outings
Game Room
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Recreational Clubs
Professional Development Benefits
Job Training & Conferences

Additional Perks + Benefits

Competitive compensation; Medical, Dental, Vision 100% Employer paid!; Group Life, Short Term and Long Term Disability at no cost to Employees; Flexible Spending Account (FSA); Fast growth and opportunity for career growth; Positive and supportive work environment; We're always looking for more ways to enhance employee benefits as we grow as a Company!

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