Executive Assistant at InStride (Greater LA Area, CA)
Employer Provided Salary: $53,000-$74,000 Annually
Salary data is provided by the employer. Please note this is not a guarantee of compensation.
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Employer Provided Salary: $53,000-$74,000 Annually
Salary data is provided by the employer. Please note this is not a guarantee of compensation.
At InStride, we’re pioneering a new approach to workforce education. Our mission is to enable employers to provide life-changing education to their employees in partnership with the highest-quality global academic institutions. We unlock business and social impact to transform companies and people for the future.
We believe that a company’s richest resource is their employees, and that investments in people yield the highest returns for individuals, businesses, and society as a whole. That’s why every InStride employee is eligible to enroll in 1,700+ online certificate and degree programs through our Step Forward program. Unlike traditional tuition reimbursement programs, InStride covers your tuition upfront, regardless of your course of study, degree type, or school. The Step Forward program, along with InStride’s best-in-class employee benefits, are available to all employees from the day they join InStride.
Read further to see how you can be part of the movement to drive businesses and society forward through life-changing, best-in-class workforce education.
Role Overview
InStride is looking for a motivated Executive Assistant to support our Chief University Officer, Chief Financial Officer and Chief Legal & People Officer. This is a fantastic opportunity for a thoughtful, adaptable, and fast-thinking Executive Assistant (EA) to support and optimize the day-to-day activities of our fast-paced senior management team.
You will own calendar management, expense reporting, travel logistics, event management, and ad-hoc projects as needed by your executives. You will connect with external clients, partners, and external and internal executive assistants daily, so a professional and polished presentation is imperative in addition to confidence, discretion, and the ability to work with multiple personalities at various levels. This role will also work with a team of other EA's to organize team events and activities and establish/maintain a great culture as the company grows!
Responsibilities
- Responsible for fully owning the executives' calendar, time, and productivity. Requiring professional interaction with executives, teams, and assistants
- Manage travel arrangements and expenses, consistently optimizing travel logistics and processing with minimal oversight
- Consistently maintaining the highest level of confidentiality with sensitive documents & information
- Using a quick approach to prioritizing tasks effectively, with the ability to align fully with the team’s speed, schedule, and pace
- End-to-end management of team-led events and team functions, with attention to detail and budget
- Serve as a high-traffic communication bridge across internal and external groups for the coordination of key meetings, events, and other logistical needs
- Partner with fellow EA’s to lead a variety of team and office needs and initiatives, including infrastructure needs, supplies, and other priority ad-hoc office projects
Requirements
- 3+ years or more of experience as an administrative or executive assistant with C-Suite experience in a fast-paced environment
- Bachelor’s degree or equivalent relevant work experience
- Experience supporting multiple executives and managers
- Experience using Google Suite and Expensify is a plus
- A high degree of professionalism and ability to maintain confidentiality
- Excellent independent judgment. Ability to consider, compare, and evaluate different courses of action, and make an informed decision in the best interests of the executive and team
- Excellent time management skills
- Professional maturity and EQ to understand the relationship between collaborators and activities, handle confidential information, sensitive topics/personalities
- Fast learner, initiative taker, and savvy with tech tools and resources
- Excellent written and verbal communication skills, with strong attention to detail
- High EQ, comfort with ambiguity, and a “no job too small” startup mentality
InStride is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, ethnicity, religious creed, color, national origin, ancestry, gender (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, sexual orientation, marital status, age, status as a protected veteran, status as an individual with a disability, medical condition, or any other category protected by applicable federal and state law, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance relating to an applicant's criminal history.
We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please discuss your requested accommodation with our HRBP.
Effective November 1, 2021, all new hires must be fully vaccinated against the COVID-19 virus unless they have been granted a reasonable accommodation. If you are offered employment, this requirement must be met by your date of hire, unless a reasonable accommodation is approved by the People & Talent team in writing.
For questions on how we use personal information of job applicants, please refer to InStride's Job Applicant Privacy Policy.
Our base compensation amount for this role is targeted at $53,000 - $74,000/yr. All roles include a variable annual bonus amount. Final offer amounts are determined by multiple factors including candidate experience and expertise and may vary from the amounts listed above.
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