About This Role

Apeel Sciences is seeking an Executive Assistant to join our growing team. Reporting directly to the VP of Operations, you will organize and manage a wide range of administrative tasks and projects. We are looking for someone with high energy, strong project management skills, and a proactive attitude to provide executive support across the Operations organization. 

This full-time position is based out of our headquarters in Santa Barbara, CA. We're looking for someone to join us immediately.

What You’ll Do

• Manage a wide range of administrative tasks for VP of Operations, including data entry, calendar management, meeting minutes, expense reporting, and cross-functional team coordination
• Book extensive domestic and international travel arrangements including air, hotel, and ground travel
• Plan, prioritize, schedule, and ensure delivery of critical tasks, update project documents, and support general project reporting for high-touch global staff
• Handle meeting logistics and provide meeting support (e.g., reserve rooms, greet guests, ensure A/V equipment is in working order and presentations are properly loaded)
• Collect, analyse, and distill information to ensure the VP of Operations is prepared for meetings and deadlines
• Compose and prepare correspondence, announcements, presentations as needed
• Foster teamwork and employee involvement to encourage innovation and growth
• Organize and liaise with company guests, including visit scheduling, accommodation, transportation, onsite and offsite meals, and facility tours
• Maintain discretion and confidentiality in all areas pertaining to proprietary information

What You Bring

• 2+ years of experience in similar operations role or executive support position
• Experience in some of the following areas: project management, project support, or change management
• Technology forward - Strong skill set working with office applications including Google Drive, Word, Excel, PowerPoint and Zoom
• Experience booking multi-leg international travel
• Must be high energy, work with a sense of urgency, and demonstrate flexibility
• Strong critical thinking skills with the ability to work independently with general direction and guidance
• Ability to navigate fast-paced work environment
• Demonstrated excellence with verbal and written communication skills

Bonus Points

• Bilingual in Spanish is preferred
• Experience in contract negotiations with vendors preferred

Apeel believes that the scale of our impact is determined by the teams that work with us. As such, we seek to build high-performing teams of people from various experiences and backgrounds who can collectively push our company into new realms. We seek a diverse pool of applicants and consider all qualified candidates regardless of race, ancestry, color, gender identity or expression, sexual orientation, religion, national origin, citizenship, disability, Veteran status, marital status, or any other protected status. If you have a special need or disability that requires accommodation, please let us know.

Please note that Apeel Sciences does not accept unsolicited resumes from recruiters or employment agencies. In the event of a recruiter or agency submitting a resume or candidate without a signed agreement being in place, we explicitly reserve the right to pursue and hire such candidates without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted directly to hiring managers, are deemed to be the property of Apeel Sciences.