Executive Assistant, Motown

| Hollywood

Based at the iconic Capitol Tower in the heart of Hollywood, Capitol Music Group is home to some of the best-known labels in modern music; encompassing the jazz icons of Blue Note, Capitol's generations of pop stars, and the legendary recording of Motown to name but a few. We produce, distribute and promote some of the most critically acclaimed and commercially successful music in the industry. This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world's leading Music Company.

This Executive Assistant will provide administrative support to the President of Motown Records located in Hollywood, CA. The ideal candidate will have Music or Entertainment experience and have experience supporting an EVP, President or other high-level executive with discretion and confidentiality. Must be very efficient and highly detail oriented. Multi-tasking and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A "can-do" attitude is essential. In this vital role, you will serve as the right arm to the President as well as provide overflow support to the team and overall company. Your honed organizational and communication skills will be on full display as you work to facilitate seamless administrative functions and maximize productivity. The primary goals are to leverage the President's time and manage a productive office environment.

Job Functions:

  • Provide high-quality administrative support in a demanding, fast-paced environment
  • Manage calendars and appointments with an understanding of business priorities
  • Draft and edit correspondence, communications, presentations and other documents
  • Assist President to maintain timely and effective internal and external communications
  • Handle administrative details and routine issues independently, and take responsibility for completing these on time, to a high quality
  • Anticipate and coordinate executive's point-to-point travel needs(accommodations and car service) as well as processing entertainment expenses
  • Manage logistics for meetings and arrange other internal/external meetings as necessary
  • Schedule staff meetings and oversee arrangements for meeting space
  • Conduct research on request and maintain a general awareness of industry trends, entertainment news and social media, talent and competitive environment
  • Will be a team player and cover for others as needed
  • Archive emails, maintain current/prospective labels electronic folders
  • Act as the liaison between executives and departments/employees.
  • Assist with company correspondence (i.e. company-wide emails, process office/employee requests and needs).
  • Special projects as assigned
  • Ad hoc duties

Job Requirements:

Skills/Abilities:

  • Ability to multi-task, prioritize work, take initiative, meet deadlines of assignments and be flexible/adaptable to work well under pressure
  • Strong service orientation and sensitivity in responding to customer needs
  • Exceptional interpersonal skills and ability to communicate across all levels of company
  • High degree of integrity, a positive attitude and the ability to maintain absolute confidentiality
  • Contribute to the energetic and fun culture of our team, while remaining professional
  • Self-motivated, proactive, and resourceful
  • Excellent follow-through and attention to detail
  • Flexible – able to adjust to changing priorities, and able to multi-task

Experience:

  • 2 years of related experience providing C-Suite administrative support and/or office management
  • Strong proficiency and working knowledge of Microsoft Office Products
  • Prior personnel management experience

Education:

  • Degree or equivalent experience preferred

Universal Music Group is an Equal Opportunity Employer.

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change.

Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • JavaLanguages
    • JavascriptLanguages
    • PHPLanguages
    • PythonLanguages
    • ScalaLanguages
    • SqlLanguages
    • SwiftLanguages
    • jQueryLibraries
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • SparkFrameworks
    • SpringFrameworks
    • AccessDatabases
    • HiveDatabases
    • Microsoft SQL ServerDatabases
    • MySQLDatabases
    • OracleDatabases
    • SAP HANADatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • SketchDesign
    • ConfluenceManagement
    • JIRAManagement
    • DrupalCMS
    • WordpressCMS
    • SalesforceCRM
    • Constant ContactEmail

Location

UMG IT is primarily based in Woodland Hills, a neighborhood bordering the Santa Monica mountains in the San Fernando Valley region of Los Angeles

An Insider's view of Universal Music Group

What’s the vibe like in the office?

Everyone is hard working but it’s still a pretty relaxed and friendly environment. If you need any help people are always ready to make time. Between the conference room with all over music related decorations, big lunch room with table-football and arcade games and a very casual dress code, the overall vibe is really chill.

Laurent Burte

Enterprise Portfolio Management Project Manager

How do you collaborate with other teams in the company?

Our team serves departments across the company by providing feedback and best practices on software asset management. We get to work with a lot of different teams which is really interesting.

Ashia Coleman

Junior Windows Systems and Application Administrator

What makes someone successful on your team?

Our team relies on the ability to have quick and meaningful communications, sharing of ideas in a constructive way and working closely as a whole team. You also need to be interested in always learning. Technology never stands still and neither does this team.

Todd Hancsicsak

Director, Rights & Repertoire Technology

What does your typical day look like?

There is no typical day at UMG, which is a good thing! I get an opportunity to work with numerous individuals within IT and the business on a variety of global projects. Having the opportunity to work with so many talented people globally and continuously learn and contribute to our business is very exciting.

Gauri Gohokar

Project Manager

What are Universal Music Group Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Vacation & Time Off Benefits
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Game Room
Parking
Fitness Subsidies
More Jobs at Universal Music Group55 open jobs
All Jobs
Finance
Data + Analytics
Design + UX
Dev + Engineer
Internships
Legal
Marketing
Operations
Project Mgmt
Sales
Content
Operations
new
Los Angeles
Data + Analytics
new
Los Angeles
Developer
new
Los Angeles
Operations
new
Hollywood
Data + Analytics
new
Santa Monica
Marketing
new
Hollywood
Marketing
new
Hollywood
Marketing
new
Santa Monica
Content
new
Santa Monica
Project Mgmt
new
Los Angeles
Marketing
new
Hollywood
Marketing
new
Los Angeles
Operations
new
Hollywood
Project Mgmt
new
Los Angeles
Operations
new
Santa Monica
Sales
new
Santa Monica
Sales
new
Santa Monica
Content
new
Santa Monica
Operations
new
Los Angeles
Content
new
Santa Monica
Marketing
new
Hollywood
Marketing
new
Hollywood
Marketing
new
Santa Monica
Marketing
new
Santa Monica
Operations
new
Los Angeles
Marketing
new
Santa Monica
Marketing
new
Santa Monica
Design + UX
new
Hollywood
Finance
new
Santa Monica
Finance
new
Los Angeles
Operations
new
Santa Monica
Internships
new
Los Angeles
Internships
new
Los Angeles
Operations
new
Los Angeles
Data + Analytics
new
Los Angeles
Internships
new
Los Angeles
Internships
new
Santa Monica
Internships
new
Hollywood
Operations
new
Santa Monica
Data + Analytics
new
Santa Monica
Operations
new
Santa Monica
Operations
new
Los Angeles