Executive Assistant to CEO

| Greater LA Area

Our Agency:

At Single Grain, we’re driving the best results in online digital marketing that our clients have ever seen, everyday. If you’re passionate about delivering excellent results, have the grit to get things done, love to use data to drive decision making and know everyday is an opportunity to learn - you’ll love it here. If you are energetic, goal-driven, organized, committed to our clients and the agency, love to have fun and are ready to help build something special, you’ll make an impact here.

We are a fast growing digital media agency startup based in the heart of Los Angeles, CA. Led by one of the thought leaders in online digital marketing, we’re growing fast! Single Grain works with clients like Amazon, Nordstrom, Salesforce, Lyft and more.

The Role:

We’re looking for the world's best Executive Assistant. Our CEO is a busy man juggling multiple priorities and stakeholders and we need someone who can come aboard and help bring some order and focus to the daily schedule. For context, he runs a software company, has two podcasts, speaks at conferences frequently (as well as universities) in addition to the agency.

The will be a full time position with lots of growth potential. 3 days a week (M-W) in our Downtown, LA office and 2 days (Th-F) working remotely. The ideal candidate will be a self-starter with a go-getter attitude. Likely, you’re a very experienced assistant who is detail-oriented, proactive, dependable, and have a natural ability to multitask. This is not a Junior role. You have to REALLY love the role and its responsibilities.

Types of jobs that you'll master using your magic EA powers include:

  • Managing executive inbox and responding accordingly
  • Coordinating, managing and compartmentalizing incoming communication.
  • Coordinating networking events and dinners
  • Travel scheduling and booking
  • Scheduling meetings, events and team strategy days!
  • Researching and buying gifts for employees and clients
  • Managing post and banking deposits
  • Planning networking dinners and happy hours
  • Assisting CEO with HR/Recruiting

Requirements

  • Proven problem solving ability and go getter mentality
  • Extremely detail oriented and organized
  • Excellent communicator
  • Fast executor
  • Minimum Associate's degree
  • Driver's license
  • > 70 WPM
  • Word, Excel and advanced computer skills
  • Experience with Google Suite
  • Have a smartphone
  • Interest in Digital Marketing a big plus!


Experience as an Executive Assistant to a C-Level executive a HUGE plus!

Please submit a customized cover letter with the first line being 'I’m the best personal assistant'. All applications without this will be disqualified.

Benefits

  • Flexible work schedule: work in-office Monday to Wednesday and option to work remote on Thursdays and Fridays
  • Growth-oriented culture
  • Health, dental, vision, and life insurance
  • 401(k)
  • Generous paid time off policy
  • Commuter and other pre-tax benefits
  • Meditation wellness on-demand
  • Client and employee referral incentive programs
  • Monday team lunches, stocked kitchen, team happy hours

*Benefits start after a 90-day probationary period

Read Full Job Description

Location

We're located in a high-rise with stunning views of downtown LA, central to public transportation and trendy bars and restaurants.

An Insider's view of Single Grain

How would you describe the company’s work-life balance?

Our work-week is Monday to Wednesday in the office and Thursdays and Fridays are remote. It's the perfect balance to collaborate earlier in the week and then really focus and execute at the end of the week. I never feel like I'm chasing the weekends here. Wednesdays are like Fridays to me!

Hannah

Operations

What are Single Grain Perks + Benefits

Culture
Friends outside of work
Eat lunch together
Intracompany committees
Our Culture Squad ensures that the culture stays alive and thrives as we scale. The squad plans out our lunches, happy hours, celebrations, and community events.
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Dental Benefits
Our dental plan covers 99% of the premium. Eligible health-care related costs are considered as pre-tax spending, meaning you pay less in income taxes and get to keep more of the money you earned.
Vision Benefits
Our vision plan covers 99% of the premium. Eligible health-care related costs are considered as pre-tax spending, meaning you pay less in income taxes and get to keep more of the money you earned.
Health Insurance Benefits
We cover 100% of the health insurance premium. Eligible health-care related costs are considered as pre-tax spending, meaning you pay less in income taxes and get to keep more of the money you earned.
Life Insurance
We cover 100% of the life insurance premium. Eligible health-care related costs are considered as pre-tax spending, meaning you pay less in income taxes and get to keep more of the money you earned
Wellness Programs
Retirement & Stock Options Benefits
401(K) Matching
Single Grain matches up to 2% of contributions for all full-time employees.
Performance Bonus
Child Care & Parental Leave Benefits
Flexible Work Schedule
We're not counting the hours or keeping a timecard. If you have to leave a little early or arrive a little late, just make sure the work still gets done!
Remote Work Program
All full-time employees have the option to work remote on Thursdays and Fridays.
Vacation & Time Off Benefits
Generous PTO
Single Grain full-time employees receive 15 PTO days per year for the first two years and 25 PTO days per year after two years.
Paid Holidays
Paid Sick Days
Employees receive 8 days per year of paid sick leave.
Perks & Discounts
Casual Dress
Commuter Benefits
Single Grain provides employees with free Metro cards if you use public transportation to get to work. Not near a train or bus? Single Grain provides up to $10/day for parking.
Company Outings
We end the year with a big celebration!
Game Room
Our conference rooms are famously named after Zelda and Mario. You can find us winding down at the end of the day playing Super Smash Bros.
Stocked Kitchen
Our kitchen is stocked with goldfish (the crackers, not the real fish), cereal, pretzels, beef jerky sticks, and more. There's also fresh brewed coffee, mushroom coffee, a variety of teas, and LaCroix
Some Meals Provided
Single Grain has a stocked kitchen with breakfast foods and snacks. And every Monday, we treat the team to lunch!
Happy Hours
We host happy hours every other Wednesday! Luckily, we're in Downtown LA with tons of options for whatever the mood is.
Parking
Single Grain provides up to $10/day for parking.
Professional Development Benefits
Lunch and learns
Single Grain hosts lunch and learn meetings once per month where your fellow colleagues will share some wisdom and expertise with the rest of the team.
Paid industry certifications
Single Grain will ensure you have the certifications you need to achieve success in your role.

Additional Perks + Benefits

In addition to all the benefits + perks we already have, we're always open to feedback and suggestions to ensure Single Grain is the best place to work.

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