Customer Success Coordinator at SimplePractice

| Greater LA Area
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We’re looking for a friendly, eager-to-learn Customer Success Coordinator to join our Customer Success team.
SimplePractice is built for our customers, and supporting their success is our top priority. We strive to provide unparalleled support and encourage our customers to always let us know how we can improve our products. You’ll be an integral member of the Customer Success team, getting to know and respond to SimplePractice customers, and working collaboratively with our team to constantly improve our Customer Success materials and processes. This role will give you front row access in a startup while you provide tangible value and support to our growing community.
What is the structure of this job?
This is a full­-time hourly (non-exempt) position, with overtime offered during peak seasons. For the first 3 months of employment, you'll be expected to be in our office from 9:00am to 6:00pm, Monday through Friday. There is some flexibility with working hours over time. We’re looking for individuals that can also offer non-traditional business hours availability, including weekends, to help us manage our team's response time goals throughout the entire week.
There is an opportunity for some remote work down the line on an ad hoc basis, but the option to work remotely full time is not an option - we love collaborating in-person and building our team culture face to face!
What would you do for us?
Communicate with customers 
  • Notify customers by phone, email, and mail if a subscription renewal is past due
  • Follow-up as needed to avoid account closure and data deletion
  • Communicate tactfully and empathetically with customers whose accounts have violated agreement terms
  • Respond to customer emails and calls asking for detailed billing charge breakdowns, refunds, or who have disputed their subscription charges
  • Troubleshoot account log in issues with customers by phone and email 
  • Unsubscribe customer email addresses from our mailing lists
  • View and respond to all voicemails
  • Contribute to our ambitious conversion rate goals by conducting live onboarding calls with customers in a free trial
  • Assist with answering inbound support emails within 60 minutes or less, continually striving for swifter response time
Manage live webinar/class and onboarding call scheduling and feedback
  • Schedule live webinars/classes to serve our customers
  • Schedule team members to teach live webinars/classes and conduct onboarding calls
  • Respond to customer feedback and questions following webinars/classes as needed
  • Collect and report on survey trends and attendance, and identify areas for improvement
  • Coordinate with our Marketing team on customer lead generation efforts
  • Support Customer Success Leads with miscellaneous administrative duties
  • Serve as the point person to group Leads for any scheduling coordination for the team such as chat, ticket, or call shifts
  • Take responsibility for developing, writing, and updating administrative policies, processes, and guidelines
  • Help record and report CS KPI data each month
  • Schedule biweekly CS meetings, including preparing the agenda and slide presentation
 
Our Customer Success Coordinator Must-Haves:
  • Prior experience as an administrative coordinator or relevant experience
  • Comfortable with managing a large number of computer-based programs, applications, and toolsets simultaneously to perform job duties
  • Excellent problem solving, organizational, and prioritizing skills
  • Strong interpersonal skills, conducive to team development
  • Ability to work effectively with all customers
  • Track record of independently managing multiple projects within deadlines
  • Upbeat, enthusiastic, and team player
  • Tech savvy and comfortable with web apps - Google Calendar, Slack, Messenger, Zendesk
  • Demonstrated strong critical thinking skills

More About You:
  • You’re highly empathetic and patient, and really love contributing to the team
  • You have impeccable written and verbal communication skills, with an emphasis on a casual, friendly, and conversational tone
  • You self-manage, are a self-starter, and are self-motivated, and can adjust priorities on-the-fly
  • Big plus if you have past experience working in sales, customer service, or in start-up environments

California Job Applicant Privacy Notice
 Thank you for your interest in opportunities at SimplePractice LLC (“SimplePractice” or “us” or “we” or “our”). Please note that when you submit your resume or application materials to us for employment purposes, we may collect the following categories of personal information about you: 
  • Identifiers (e.g., name, address, email address, and phone number); protected characteristics (e.g., sex, gender, age, citizenship, disability status, and veteran status); professional or employment-related information (e.g., employment history, educational background, certificates and licenses, work eligibility information and other information obtained from your resume, cover letter, your responses to our application questions, background check forms, and your references); other personal records (e.g., signature, photograph, and criminal background information); and inferences drawn from personal information collected (e.g., creating a profile that reflects your abilities and aptitudes).
We collect the above categories of personal information for the following business purposes:
  • To perform recruitment and hiring services; to manage the workforce; to comply with federal and state laws, and to maintain security (e.g., to detect and prevent against security risks and incidents, to prevent against fraudulent or illegal activity, and to ensure compliance with our company policies and procedures). 
For more information about our privacy practices, please visit our Privacy Policy or contact us at [email protected]

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • RubyLanguages
    • SqlLanguages
    • SwiftLanguages
    • KotlinLanguages
    • EmberLanguages
    • ReactJSLibraries
    • Ember.jsFrameworks
    • Ruby on RailsFrameworks
    • MySQLDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • Google AnalyticsAnalytics
    • MixpanelAnalytics
    • OptimizelyAnalytics
    • HotjarAnalytics
    • PeriscopeAnalytics
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • AsanaManagement
    • Pivotal TrackerManagement
    • WordpressCMS
    • BaseCRM
    • MailChimpEmail
    • SendGridEmail
    • OutboundEmail

Location

Walking distance to great restaurants, coffee shops, and shopping centers. Plus, abundant parking and close to the Metro Expo.

An Insider's view of SimplePractice

What’s the vibe like in the office?

Everyone is really kind and hard-working in a way that pushes you to do your best. We always strive to have clear communication so that politics and games don't factor into daily work. It really does feel like we're on the same team, working towards common goals. I go home every night proud of what I've accomplished.

Emily

Lead Visual Designer

How do you collaborate with other teams in the company?

Although not always possible, I'm old school and try to have in person interactions with other team members whenever I can. Developing an understanding of what other department goals are has also helped me build relationships with others as a way to see we are all supporting one common company mission.

Cate

Training Manager

What are some things you learned at the company?

I've learned that the projects that are meaningful to me most are the ones that seem small in scope and design effort, but truly add a lot of value to our customers daily lives. To be able to see the tangible effects these project have for the customer is extremely rewarding.

Jeff Doan

Director of Growth Design

What projects are you most excited about?

I have the opportunity to execute special projects focused around our partnerships. These projects include creating marketing campaigns to highlight product features and initiatives, establishing and maintaining partnerships, launching new channels of communication, and so much more!

Deepa

Partnerships Manager

What are SimplePractice Perks + Benefits

SimplePractice Benefits Overview

We take care of the people who take care of our customers.

Culture
Volunteer in local community
Friends outside of work
Eat lunch together
Open door policy
Team owned deliverables
Team based strategic planning
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Vacation & Time Off Benefits
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Pet Friendly
Professional Development Benefits
Promote from within
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