Administrative Assistant

| Santa Monica

We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

We are currently seeking an eager and exceptional Administrative/Paralegal Assistant in our Santa Monica office. The person in this position will support to the Head of Global Compliance in the Business and Legal Affairs Department and three team Attorney's. 

Job Functions:

  • Perform executive assistant duties including booking travel, expense reports, answering telephones, preparing and sending correspondence, processing bills.
  • Draft standard form agreements and other legal documents
  • Draft presentation materials
  • Assist with compliance reporting and compliance auditing and document review
  • Assis with compliance training requirements
  • Process vendor invoices
  • Collect and analyse information
  • Type and revise agreements, charts, memoranda, correspondence and other documents
  • Liaise with IT, office services and other internal personnel to resolve day-to-day issues and handle administrative matters
  • Maintain an organized and up-to-date filing system for litigations and corporate matters
  • Create physical and electronic files; search and retrieve files on an ongoing basis
  • Draft and send letters and other routine correspondence
  • Other duties as assigned by supervisor
  • Job Requirements:

    Skills/Abilities:

  • Excellent verbal and written communication skills; extremely detail-oriented
  • Exhibits professional demeanour and good judgment
  • Follows up on delegated assignments through completion
  • Self-starter, who takes initiative and is resourceful; takes ownership of tasks and projects
  • Ability to maintain confidentiality
  • Ability to interact with executive management and stakeholders
  • Ability to multi-task and prioritize; works well under pressure
  • Ability to work autonomously and collaboratively
  • Experience:

  • Excellent typing and computer skills, including advanced Word (including tables and redlining, Excel, PPT, Outlook
  • Prior legal administrative experience is a plus
  • Education:

    • Degree or equivalent experience preferred

    Universal Music Group is an Equal Opportunity Employer.

    Disclaimer

    This job description only provides an overview of job responsibilities that are subject to change.

    Read Full Job Description

    Technology we use

    • Engineering
    • Product
    • Sales & Marketing
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    Location

    UMG IT is primarily based in Woodland Hills, a neighborhood bordering the Santa Monica mountains in the San Fernando Valley region of Los Angeles
    21301 Burbank Blvd, Woodland Hills, CA 91367

    An Insider's view of Universal Music Group

    What’s the vibe like in the office?

    Everyone is hard working but it’s still a pretty relaxed and friendly environment. If you need any help people are always ready to make time. Between the conference room with all over music related decorations, big lunch room with table-football and arcade games and a very casual dress code, the overall vibe is really chill.

    Laurent Burte

    Enterprise Portfolio Management Project Manager

    How do you collaborate with other teams in the company?

    Our team serves departments across the company by provide feedback and best practices on software asset management. We get to work with a lot of different teams which is really interesting.

    Ashia Coleman

    Junior Windows Systems and Application Administrator

    What makes someone successful on your team?

    Our team relies on the ability to have quick and meaningful communications, sharing of ideas in a constructive way and working closely as a whole team. You also need to be interested in always learning. Technology never stands still and neither does this team.

    Todd Hancsicsak

    Director, Rights & Repertoire Technology

    What does your typical day look like?

    There is no typical day at UMG, which is a good thing! I get an opportunity to work with numerous individuals within IT and the business on a variety of global projects. Having the opportunity to work with so many talented people globally and continuously learn and contribute to our business is very exciting.

    Gauri Gohokar

    Project Manager

    What are Universal Music Group Perks + Benefits

    Health Insurance & Wellness Benefits
    Flexible Spending Account (FSA)
    Disability Insurance
    Dental Benefits
    Vision Benefits
    Health Insurance Benefits
    Life Insurance
    Pet Insurance
    Wellness Programs
    Retirement & Stock Options Benefits
    401(K)
    401(K) Matching
    Vacation & Time Off Benefits
    Paid Holidays
    Paid Sick Days
    Perks & Discounts
    Casual Dress
    Game Room
    Parking
    Fitness Subsidies
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