Administration & Finance Manager at Storied

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Storied is hiring an Administration & Finance Manager, based in Los Angeles. 

 

Your Role

As Administration & Finance Manager, you will partner closely with our CEO and other team members to support administration, finance, human resources, IT and operations. You’ll support global project/resource management, while optimizing our systems and processes for growth and scale. You embrace analytical discipline, in a people-centered manner. You’re a systems thinker: ambidextrous with both conceptual and analytical thinking. You’re obsessed with making the complex simple and creating order out of chaos. You love process improvement. You’re skilled at project management details and can still speak to the big picture. You’re eager for accelerated growth and learning in this career path.

 

What You’ll Do Every Day:

  • Manage, create and implement organizational procedures, systems, and workflows

  • Organize creation of Operations Manual with revised SOPs for scalable execution

  • Review financial information and adjust operational budgets to promote profitability

  • Manage financial reporting (including invoicing and accounts payable)

  • Partner with CEO on planning for growth, expansion, and requisite requirements

  • Coordinate HR management, compliance, benefits administration

  • Manage recruiting pipeline, systems, and processes including onboarding

  • Coordinate relationships/agreements with external partners/vendors

  • Manage IT/SaaS systems, 3rd party vendors, and ensure effective implementation

  • Support project management, resource planning, and problem-solving

  • Coordinate strategic planning, KPI data tracking, reporting, and analysis

  • Solve problems in a principled manner in collaboration with the rest of the team

  • Ensure that the company runs with legality and conformity to established regulations

  • Manage overflow work and assist when needed on any project

 

Requirements

 

Experience & Skills:

 

  • 4-10 years relevant experience in startup administration, finance, operations

  • Ability to juggle multiple priorities to ensure all tasks are completed on target

  • Obsessed with systems design, efficiency, reducing friction, optimizing for flow

  • Comfortable with spreadsheets - tables, checklists, hierarchies, and formulas

  • Functional literacy of financial statements, business reports, and quality assurance

  • Superior attention to detail and ability to provide accurate reporting

  • Familiarity with business functions including finance, administration, HR and IT

  • Experience with business tech systems including website, SaaS, cybersecurity, etc 

  • Proficiency with project management tools, planning, and reporting

  • Self-motivated, independent, and a quick learner with a growth mindset

  • Strong people and relationship skills, ability to create rapport and trust with anyone

  • Ability to interact in a manner that shows tact, diplomacy, and professionalism

  • Responsive and sensitive to internal and external client demands and deadlines

 

Other Key Attributes:

  • You possess analytical discipline and ability to communicate and organize coherently

  • You think about people at the center of any process, system, or decision

  • You’re a clear, direct communicator, and respond proactively to changing context

  • Insatiable curiosity, humility, and commitment to your continued growth

  • Ability to suspend judgement and agendas, and serve from a place of equanimity

  • Inner capacity: you’re committed to doing the inner work and practice epic self-care

  • Seeking candidates based in the Los Angeles Area

 

This is a full-time position, with immediate onboarding/start date and opportunities for growth. We’re currently WFH due to COVID-19, but hope to return to a new Los Angeles office within the year. You will report to our CEO and founder. 

 

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