Office Manager – LA Office

Responsibilities:

• Reception & Hospitality 
• Greet and welcome customers, new hires, and potential candidates warmly and professionally, creating a positive and lasting first impression. 
• Serve as the face of the office, ensuring all guests and employees receive prompt assistance and direction. 


• Office & Facility Operations 
• Maintain a clean, organized, and well-stocked reception, lobby, and common areas. 
• Manage the full lifecycle of mailroom and office supply operations, including vendor management, cost tracking, service quality monitoring, and process improvement. 
• Restock drinks, snacks, and food items twice daily; maintain coffee and refreshment stations, ensuring cleanliness and availability. 
• Manage food deliveries, small packages, and interoffice mail, ensuring timely distribution. 
• Oversee basic facility needs such as supply replenishment, meeting room readiness, and cleanliness standards. 


• Event & Engagement Support 
• Coordinate weekly lunches, meeting refreshments, and employee engagement activities. 
• Assist in planning and executing office events, orientations, and special projects. 


• Administrative Coordination 
• Assist with clerical and administrative tasks including scheduling, data entry, filing, and document preparation. 
• Act as the primary point of contact for site-level inquiries related to office services and supplies. 
• Work cross-functionally with other departments to ensure efficient communication and operational support. 
• Prepare and present periodic reports to management on office operations, vendor performance, and improvement initiatives. 
• Continuous Improvement 
• Identify opportunities to enhance operational efficiency, employee satisfaction, and cost-effectiveness. 
• Implement solutions in collaboration with leadership to streamline workflows and improve service delivery. 

Minimum Requirements:

• High school diploma or equivalent; additional education or certification in office administration or facilities management preferred. 
• 5+ years previous experience in an office coordinator, front office, or administrative support role in a manufacturing or aerospace environment.
• Excellent interpersonal and communication skills with a professional and approachable demeanor. 
• Strong organizational skills with the ability to manage multiple priorities effectively. 
• Proficient in Microsoft Office Suite and comfortable using basic office equipment. 
• Ability to stand for extended periods and lift up to 50 lbs. 
• Proactive, resourceful, and adaptable to changing needs in a fast-paced environment. 
• Experience in aerospace or similar industry a plus. 

Working Conditions:

• Primarily office-based role with frequent interaction across engineering, operations, and leadership teams.
• May require occasional presence in manufacturing, hangar, or test environments where exposure to noise, dust, chemicals, or moving mechanical parts is possible.
• Work is generally performed indoors in a climate-controlled environment.
• Standard business hours with occasional evening or weekend work to meet program deadlines or support teams.
• Regular use of computers, teleconferencing tools, and standard office equipment.

Physical Conditions:

• Ability to remain in a stationary position (sitting/standing) for extended periods while working at a computer or in meetings.
• Frequent communication with team members, requiring clear verbal and written communication skills.
• Occasional lifting, carrying, or moving objects up to 20 lbs (e.g., product samples, documentation, equipment).
• Ability to safely enter and move around industrial, production, or testing areas, including climbing stairs, bending, or wearing required personal protective equipment (PPE).