Payroll Manager

| Santa Monica
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We’re looking for a dedicated Payroll Manager to join our team. The Payroll Manager will be responsible for managing and processing multi-state domestic and international payroll. The Payroll Manager will have a prominent role in this fast-paced, high growth company to ensure accuracy with current payroll processes, seek opportunities to upgrade internal controls and processes, with a focus on accuracy and quality of employee service. The Payroll Manager will also manage relationships with external vendors on system implementations, interfaces, upgrades and enhancements. This position will report to the VP of Accounting Operations.


Responsibilities:

  • Manage the end-to-end payroll process for a 300+ employee organization in a fast-growing fintech company with multi-state operations
  • Perform payroll-related functions including but not limited to: processing new hires, termination status changes, tax changes, wage garnishments, deductions, direct deposit and 401k
  • Oversees the maintenance of payroll records and files including, but not limited to vacation and other accrued leave
  • Maintain current knowledge of company policies and procedures, employee handbook, benefit plans, and legal requirements to ensure reports are timely and the company is in compliance with all regulations  
  • Manages bi-weekly, monthly, quarterly, and annual Payroll Tax reconciliations; and drives solutions for any discrepancies by partnering with the Payroll Service Provider 
  • Partnering with the Human Resources team includes, but is not limited to the following:
  1. Reconciling recurring and non-recurring entries on the bi-weekly payroll checklist against the payroll change reports
  2. Entering non-recurring payroll changes and adjustments in the payroll system 
  3. Resolve time entry adjustments, missing punches, and ensuring the accuracy of payroll accruals (i.e. vacation, sick, etc.)
  4. Reporting of payroll census to third party workers’ compensation carriers
  5. Monthly reconciliation of benefits invoices and bi-weekly reconciliations of employee and employer FSA contributions to Third-Party Vendor
  6. Remittance of 401(k) contributions to Third-Party Vendor and quarterly audit of 401(k) contributions
  7. Develop and enhance processes and procedures for payroll and time tracking driving accuracy and scalability
  • Processing/Validating all Payroll Tax-related transactions including but not limited to; new hires tax set-up, termination payments, taxability of benefit deductions, Federal/State/Local tax withholdings, Supplemental Income taxation, Taxable Fringe benefits, Visa tax exemptions, stock, and equity grants, etc. 
  • Provides research, analysis, and recommendations that lead to effective payroll tax strategies; recommends changes in structure, policies, procedures, and methods related to the payroll tax; proposes strategies for implementing changes; oversees the implementation of changes 
  • Manages the relationship with Payroll Tax Service Provider to ensure timely and accurate Payroll Tax payments and filings with the appropriate federal, state, and local agencies including but not limited to federal tax withholding, state withholding, unemployment tax, 941’s, 940’s, W-2’s, W-3, annual state filings, and employee wage reports.
  • Leads the preparation and presentation of Quarterly and Annual Payroll Tax reconciliations to department management 
  • Manages company-wide pre and post-Payroll Tax processes in accordance to departmental internal controls and standards and in compliance with federal, state, and local tax laws 
  • Provides assistance in the following audits: Annual 401k audit and Worker’s Compensation Audit, and works with internal and external auditors to gather information/documents, review processes, schedule meetings, resolve issues, and ensure any gaps are remedied 
  • Interprets and provides advice regarding the payroll tax ordinance; recommends solutions to politically sensitive situations; interprets complex policies and situations, evaluates and grants exceptions to policies and procedures 
  • Leads Payroll Tax-related operations and supports Month-End, Quarter-End, and Year-End Payroll deliverables 
  • Stays current and maintains applicable Payroll Tax compliance knowledge by reviewing and studying professional publications, as well as completing Payroll Tax educational courses annually and as requested by department management
  • Develops ad-hoc financial and operational reporting, as needed

 

Required Qualifications:

  • Bachelor's degree in Accounting or related discipline 
  • HRIS/Payroll systems : Namely, UltiPro, Ceridian DayForce preferred
  • Extensive knowledge of the payroll function in a multi-state company including preparation, balancing, internal controls, and payroll taxes
  • Experience with equity and stock-based compensation payroll requirements
  • Knowledge in benefit programs, and compensation/equity principles and practices
  • Experience with monthly bonuses and commissions programs.
  • Proficient in MS Office Suite including strong Excel skills
  • Strong analytical, problem-solving and organizational skills
  • Excellent verbal, written and interpersonal communication skills

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Technology we use

  • Engineering
    • GolangLanguages
    • JavaLanguages
    • PythonLanguages
    • RubyLanguages
    • SqlLanguages
    • SwiftLanguages
    • ReactLibraries
    • FlaskFrameworks
    • Ruby on RailsFrameworks
    • TensorFlowFrameworks
    • PostgreSQLDatabases

Location

1500 feet to the Santa Monica Pier. 1000 feet to the Downtown Santa Monica Metro stop. Views of the ocean (if you're standing in the right spot).

What are Fair.com Perks + Benefits

Fair.com Benefits Overview

Our name pretty much says it all. It’s our culture. It’s the way we treat our customers, our network of dealers and our fast-growing family of employees. We believe in hard work, and we believe hard work should be rewarded. That’s why we offer equity incentives, 100% coverage of medical, vision and dental premiums for employees and their families, 100% paid parental leave for 4 months, cellphone reimbursement, 401(k) retirement plans and free lunch 5 days a week for every employee. The way we see it, better to be more than fair than not to live up to our name.

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
100% coverage for employees, including their spouse/domestic partner and children.
Vision Benefits
100% coverage for our employees, including their spouse/domestic partner and children.
Health Insurance Benefits
100% coverage for our employees, including their spouse/domestic partner and children.
Wellness Programs
Santa Monica employees receive a 20% discount at neighboring yoga studio.
Retirement & Stock Options Benefits
401(K)
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Vacation & Time Off Benefits
Unlimited Vacation Policy
We offer unlimited PTO for regular, full-time employees.
Generous PTO
We offer 3 weeks vacation for hourly, full-time employees.
Paid Holidays
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Free Daily Meals
Fair offers delicious, healthy catered lunches Monday through Friday. Our menus are vegan and vegetarian-friendly!
Game Room
Stocked Kitchen
Happy Hours
Parking
Relocation Assistance
Relocation assistance offered depending on the role.
Professional Development Benefits
Job Training & Conferences

Additional Perks + Benefits

Underground employee parking. Outdoor patio space for lunching al fresco.

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