Payroll Manager

| Santa Monica
About the Payroll Manager at Headspace:
This is a great opportunity to join a growing People Operations team as Manager, Payroll. We are looking for a seasoned payroll expert to support the needs of our expanding employee population in the US and internationally. This person should be someone who enjoys taking on new challenges and wants a role that will continually evolve and expand as the company grows.
The ideal candidate for this position will have excellent organization, prioritization & communication skills, along with a strong attention to detail, the ability to meet deadlines consistently, work under pressure, and maintain high integrity.
The successful candidate will have in depth knowledge of payroll processes & best practices to ensure that they are executed accurately and in a timely manner. This includes processing, auditing, and reconciling multi-entity payroll, including reconciliation of wages and overtime, calculating, processing requests for off-cycle payments and final pay. Additional responsibilities include administering and managing leaves, our stock program and supporting the HR team with reporting, compliance, and other duties as needed. 
This position reports to the Head of HR.

How your skills and passion will come to life at Headspace:

  • Act as the subject matter expert for all things payroll
  • Process bi-weekly payroll for all US offices and employees, verifying payroll input, including time reported by non-exempt employees, ensuring timeliness and accuracy for 250+ employees
  • Process monthly payroll for our international offices and employees
  • Responsible for time and attendance processing, training and ongoing evaluations of work rules
  • Resolve complex payroll questions
  • Process wage garnishments and manage response to unemployment claims
  • Calculate all additional payroll withholdings or payments owed to employees (ie, retro pay, allowances, reimbursements, etc)
  • Manage PTO balances and accruals; assist employees with related inquiries
  • Process and manage data for employee benefits programs, including group health, flexible spending accounts, dental and vision, accident and disability, life insurance, 401(k), and wellness benefits
  • Assist with COBRA, LOAs, FMLA usage and other issues as required by company regulations and legal requirements
  • Ensure compliance with local, state and federal legal requirements related to payroll and benefits by staying up-to-date on changes to relevant laws and regulations and advising management as needed
  • Assist with the development and maintenance of payroll and benefits policies and procedures
  • Recommend, drive, and facilitate process improvements to maintain operational efficiency, ensuring best-practice payroll processing, by exploring, reviewing, testing and implementing system enhancements and new releases
  • Prepare regular reports, including bi-weekly, monthly, quarterly and year-end reports as needed
  • Audit benefit records to ensure accuracy and consistency of data across various benefit systems both internally and externally with vendors.
  • Support with managing relationships with benefit brokers and third party administrators as needed
  • Processing and tracking of monthly invoices for all group insurance policies 
  • Educate employees on enrollment, changes, and terminations of participation for all benefit plans and programs
  • Run ad hoc projects as needed

What you’ve accomplished:

  • 5+ years of payroll and benefits processing experience required
  • Expert in managing payroll and benefits processes, from beginning to end
  • Experience processing International payroll desired
  • Additional HR operations experience desired
  • Experience working in a collaborative and fast paced environment essential
  • Strong organizational skills and attention to detail required
  • Ability to think strategically to improve existing process and ensure continued efficiency
  • Interest in managing additional HR projects
  • Highly proficient in MS Office, specifically Excel
  • Experience with cloud-based HCM systems desired

How to get started:
If you’re excited by the idea of seeing yourself in this role at Headspace, please apply with your CV and a cover letter that best expresses your interest and unique qualifications.

Read Full Job Description

Technology we use

  • Engineering
    • JavaLanguages
    • JavascriptLanguages
    • SwiftLanguages
    • MicroservicesLanguages
    • TypescriptLanguages
    • ReactLibraries
    • Node.jsFrameworks
    • MySQLDatabases

Location

Headspace is located in the heart of Santa Monica on Michigan and Cloverfield. Bergamont train station is right behind our office.

What are Headspace Perks + Benefits

Headspace Benefits Overview

Unlimited Time Off
Lifetime Headspace Subscription
$500/year learning and development budget
$75 gym stipend
Daily catered lunch and fully stocked fridge
Parking
Full Medical, Dental, Vision Coverage
Voluntary Coverage
Basic Life AD&D
Flexible Spending Account
401k
Commuter Benefit

Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
$75 gym stipend each month
Retirement & Stock Options Benefits
401(K)
Company Equity
Child Care & Parental Leave Benefits
Flexible Work Schedule
Vacation & Time Off Benefits
Unlimited Vacation Policy
Unlimited Paid Time Off Poilicy
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Free Daily Meals
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Relocation Assistance
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
$500 Conference budget
Tuition Reimbursement
Diversity Program

Additional Perks + Benefits

Quarterly Hackathons. Optional group meditations daily. Competitive salaries. Unlimited PTO. Daily catered lunch.

More Jobs at Headspace33 open jobs
All Jobs
Finance
Data + Analytics
Design + UX
Dev + Engineer
HR
Legal
Marketing
Operations
Product
Project Mgmt
Sales
Marketing
new
Santa Monica
HR
new
Santa Monica
Operations
new
Santa Monica
Marketing
new
Santa Monica
Project Mgmt
new
Santa Monica
Developer
new
Santa Monica
Sales
new
Santa Monica
Design + UX
new
Santa Monica
Developer
new
Santa Monica
Developer
new
Santa Monica
Developer
new
Santa Monica
Developer
new
Santa Monica
Developer
new
Santa Monica
Developer
new
Santa Monica
Developer
new
Santa Monica
Developer
new
Santa Monica
HR
new
Santa Monica
Developer
new
Santa Monica
Developer
new
Santa Monica
Finance
new
Santa Monica
Finance
new
Santa Monica
Product
new
Santa Monica
Product
new
Santa Monica
Sales
new
Santa Monica
Finance
new
Santa Monica
Data + Analytics
new
Santa Monica
Data + Analytics
new
Santa Monica
Developer
new
Santa Monica