About This Role

At Apeel Sciences, we look to nature to help the global food system, improve quality, reduce waste, and ensure an abundant future for our planet. The Learning & Development team is responsible Apeel’s people development programs and initiatives. In other words if Apeel is working to enhance food systems then Apeel’s L&D team is working to enhance it’s people and help grow the culture. 

We’re looking for a Department Coordinator to support Apeel’s Learning and Development team. In this role, you’ll support a range of projects in a fast-paced environment, always looking for the most productive and efficient way to accomplish your objectives. As the L&D Coordinator, you’re organized, proactive, resourceful, and able to multitask and prioritize a wide range of responsibilities in an agile environment. You’re flexible and enjoy the administrative challenges of managing both enterprise wide and departmental needs.

What You’ll Do

• Perform diverse administrative duties and manage an active calendar of appointments, monitoring and responding to emails, organizing travel and agendas, and completing expense reports and requests
• Anticipate and solve complex scheduling issues
• Collaborate with all executive assistants and coordinators to organize calendar events and cross-department meetings
• Sit in on meetings as requested, capture notes, respond to any questions, and manage next steps
• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
• Manage the execution of special projects and research projects
• Conduct errands that provide organizational support
• Ordering for office supplies, swag, business cards, etc.
• Work closely with the Workplace Experience team to ensure that Apeel staff have the resources they need to be successful, engaged, and supported at work
• Implement innovative solutions that continue to make our remote employees feel engaged and connected to our Santa Barbara headquarters
• Coordinate Apeel’s internal and external events & trainings
• Write, edit and produce internal communication materials
• Regularly solicit and act on employee feedback

What You Bring 

• 2+ years of previous experience working as an office manager or executive assistant
• Exceptional interpersonal and communication skills
• Professional level written and verbal communication skills, strong decision-making abilities, and attention to detail
• Ability to multitask, prioritize, and stay organized on the fly
• Customer service attitude - must be able to interface with all guests, employees, and executives
• Demonstrated competence in Microsoft Office and Google Applications
• Dedicated team player with strong attention to detail
• Truly embodies the phrase, “no job too big or too small”
• Holds a passion for employee learning and development and cultivating a culture where employees can thrive!
• Experience in event planning a strong plus

Apeel believes that the scale of our impact is determined by the teams that work with us. As such, we seek to build high-performing teams of people from various experiences and backgrounds who can collectively push our company into new realms. We seek a diverse pool of applicants and consider all qualified candidates regardless of race, ancestry, color, gender identity or expression, sexual orientation, religion, national origin, citizenship, disability, Veteran status, marital status, or any other protected status. If you have a special need or disability that requires accommodation, please let us know.

Please note that Apeel Sciences does not accept unsolicited resumes from recruiters or employment agencies. In the event of a recruiter or agency submitting a resume or candidate without a signed agreement being in place, we explicitly reserve the right to pursue and hire such candidates without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted directly to hiring managers, are deemed to be the property of Apeel Sciences.