HRIS Analyst (TEMP) at Headspace

| Santa Monica
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About the HRIS Analyst at Headspace:
This individual will play a vital role in building out our HRIS implementation. You will provide day-to-day Ultipro support as well as being the project lead and key liaison with Ultipro and our Senior HR Manager and finance team. 
This position will serve in the capacity of an administrator for Ultipro and will have responsibility to recommend and implement business processes, reporting, dashboards, integrations, feeds, and configuration that enable Ultipro to drive business alignment and maximize organizational and business performance.
The candidate must be organized and analytical, adept at working in a team environment, able to follow and implement a project schedule, have a curious and continuous improvement mindset and be capable of handling multiple priorities concurrently. We are looking for candidates who are excellent communicators and customer focused, as well as self-starting and energetic. In this role, you may deal with ambiguity and rapidly changing priorities, with a strong desire to take on more responsibility as they grow.

How your skills and passion will come to life at Headspace:

  • Subject matter expert for HR, Compensation, Benefits, Time Tracking processes and reporting
  • Work closely with the People Operations team to understand business processes, goals and gaps to implement solutions (e.g. automating and improving workflows) that address the business’ needs
  • Serve as system administrator and eventual Subject Matter Expert for Headspace People software solutions (Ultipro, Glint, Culture Amp)
  • Provide day-to-day system support, including resolution of all system related issues
  • Be the point person for company-wide reporting requirements from Ultipro, with ability to interpret business needs and design custom reports, dashboards, management reports and metrics. You’ll lead the HRIS implementation at Headspace
  • Working with key stakeholders to ensure that the software is implemented to serve all our business needs
  • Perform HRIS administrative functions including security maintenance, business process configuration, tenant configuration, data loads, user management, integrations, feature testing and upgrades
  • Testing of HR processes during system implementation
  • Inform the team of new updates and capabilities and perform updates when new functionality is implemented as needed. 
  • Collaborating with project resources in all aspects of system testing including development of test strategy documentation, creating test scripts, coordinate testing resources, compile test completion metrics, and test script execution
  • Provide day-to-day Ultipro support in configurations, security, reports, and troubleshooting
  • Supporting resolution of issues escalated; managing incidents, tracking ticket status and partnering with teams to resolve
  • Assists with training for business area owners and users of Ultipro. Advise users on how to best use system functionality to automate workflow and troubleshoot user issues
  • Supports end users with ad hoc or nonstandard batch uploads, creating reports and resolving issues with existing reports
  • Maintains integration related requirements and technical documentation

What you’ve accomplished:

  • BS degree or equivalent years of experience and 3+ years of strong analytical/problem solving experience. 
  • Experience handling confidential information 
  • Advanced MS Excel/report writing experience
  • Minimum 2 years of experience with Ultipro
  • Experience in writing documents and executing requirements, design, development, and testing
  • Strong written and verbal communication skills
  • Excellent analytical, problem solving, and multitasking skills
  • Ability to work independently and perform against tight deadlines and multitask effectively
  • Strong self-motivation balanced with a desire to achieve team goals

How to get started:
If you’re excited by the idea of seeing yourself in this role at Headspace, please apply with your CV and a cover letter that best expresses your interest and unique qualifications.

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Technology we use

  • Engineering
    • JavaLanguages
    • JavascriptLanguages
    • SwiftLanguages
    • MicroservicesLanguages
    • TypescriptLanguages
    • ReactLibraries
    • Node.jsFrameworks
    • MySQLDatabases


We're located in the heart of Santa Monica on Michigan + Cloverfield, just off the 10 freeway. Bergamont train station is right behind our office.

What are Headspace Perks + Benefits

Headspace Benefits Overview

Unlimited Time Off
Lifetime Headspace Subscription
$500/year learning and development budget
$75 gym stipend
Daily catered lunch and fully stocked fridge
Full Medical, Dental, Vision Coverage
Voluntary Coverage
Basic Life AD&D
Flexible Spending Account
Commuter Benefit

Volunteer in local community
Eat lunch together
Open office floor plan
Unconscious bias training
Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
$75 gym stipend each month
Retirement & Stock Options Benefits
Company Equity
Child Care & Parental Leave Benefits
Flexible Work Schedule
Vacation & Time Off Benefits
Unlimited Vacation Policy
Unlimited Paid Time Off Poilicy
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Free Daily Meals
Stocked Kitchen
Some Meals Provided
Happy Hours
Relocation Assistance
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
$500 Conference budget
Tuition Reimbursement
Diversity Program

Additional Perks + Benefits

Annual Hackathons. Optional group meditations daily. Competitive salaries. Unlimited PTO. Daily catered lunch.

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