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HR Representative

| Santa Monica

We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audio-visual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

Our commitment to innovation extends to our first-class Human Resources team, which is currently seeking a Human Resources Coordinator for our Santa Monica office. This is a great opportunity to join a fast-paced HR team focused on providing best in class service to the top music company in the industry. This position is ideal for a highly motivated individual who is strongly committed to customer service and pursuing a career in Human Resources in a creatively driven industry.

Job Functions:

  • Work in a fast-paced HR team environment, providing coordinator support to multiple HR team members across multiple business units within Universal Music Group. Facilitate and help implement key HR initiatives, projects and programs.
  • Greet incoming visitors, applicants, and employees, and serve as front line HR customer service representative and follow up, as appropriate. Spend time getting to know our employees professionally so that they think of HR as a go-to resource. Field basic questions to assist employees, and provide relevant updates to the HR team to follow up.
  • Able to be flexible by working well in different work environments/cultures while following UMG's protocol
  • Prepares and processes high-volume personnel actions (new hires, promotions, terminations, transfers, contracts, etc.) and tracks employee changes in our Personnel Requisition System, documenting them accordingly
  • Utilize HRIS systems to research issues and provide data to the HR team and clients, as appropriate.
  • Manage a process-driven workload and transactional responsibilities including partnering with HRIS/Time and Labor.
  • Conduct candidate interviews, prepare offer letters, promotion letters, transfer letters, relocation letters, etc., as needed, and handle other pre-employment documentation
  • Facilitate temporary employees and intern requests on an as needed basis
  • Responsible for employee on-boarding, including processing all new hire paperwork, conducting new hire orientations, and ensuring all new hire information is collected and entered accurately and timely in HRIS system.
  • Acts as a liaison between the other departments (Administrative Services, IT, etc.) to ensure that an employee is set up on their first day, or closed out on their last day
  • Prepare paperwork for exit interviews, conduct exit meetings, collects company property, as needed.
  • Responsible for tracking and coordinating deliveries for our employee recognition program (anniversaries, birthday, etc.) for the respective business units
  • Maintain and provide weekly, monthly, and ad-hoc reports, specific to each business unit.
  • Respond to inquiries and requests from clients in a timely fashion.
  • Maintains confidential and sensitive information.
  • Duties and responsibilities subject to change and may include additional responsibilities based on business needs.
  • Job Requirements:

    Skills/Abilities:

  • Excellent communication (written and verbal) and interpersonal skills, as well as the ability to interface with staff at all levels
  • Strong organizational skills and attention to detail
  • Ability to prioritize deadlines and multi-task in a fast-paced environment
  • Ability to successfully balance work priorities across multiple business units and the HR team
  • Highly adaptable to a fluid and changing work environment
  • Must have excellent follow through skills and the ability to anticipate and address business needs proactively
  • Basic understanding of labor laws and interest in keeping abreast of trends and updates in the HR industry
  • Ability to work effectively with minimal supervision
  • Great team player and finds opportunities to help the team achieve goals and deliverables aligned with business priorities
  • Experience:

  • 2+ years of Human Resources experience preferred
  • HRIS experience, SAP and PeopleSoft a plus
  • Proficient in Microsoft Word, Excel, Outlook, PowerPoint. Visio experience a plus.
  • Education:

    • Bachelor's Degree in related field.

    Universal Music Group is an Equal Opportunity Employer.

    Disclaimer

    This job description only provides an overview of job responsibilities that are subject to change.

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    Technology we use

    • Engineering
    • Product
    • Sales & Marketing
      • .NETLanguages
      • C#Languages
      • JavaLanguages
      • JavascriptLanguages
      • PHPLanguages
      • PythonLanguages
      • ScalaLanguages
      • SqlLanguages
      • SwiftLanguages
      • jQueryLibraries
      • AngularJSFrameworks
      • ASP.NETFrameworks
      • SparkFrameworks
      • SpringFrameworks
      • AccessDatabases
      • HiveDatabases
      • Microsoft SQL ServerDatabases
      • MySQLDatabases
      • OracleDatabases
      • SAP HANADatabases
      • Google AnalyticsAnalytics
      • IllustratorDesign
      • PhotoshopDesign
      • SketchDesign
      • ConfluenceManagement
      • JIRAManagement
      • DrupalCMS
      • WordpressCMS
      • SalesforceCRM
      • Constant ContactEmail

    Location

    UMG IT is primarily based in Woodland Hills, a neighborhood bordering the Santa Monica mountains in the San Fernando Valley region of Los Angeles

    An Insider's view of Universal Music Group

    What’s the vibe like in the office?

    Everyone is hard working but it’s still a pretty relaxed and friendly environment. If you need any help people are always ready to make time. Between the conference room with all over music related decorations, big lunch room with table-football and arcade games and a very casual dress code, the overall vibe is really chill.

    Laurent Burte

    Enterprise Portfolio Management Project Manager

    How do you collaborate with other teams in the company?

    Our team serves departments across the company by provide feedback and best practices on software asset management. We get to work with a lot of different teams which is really interesting.

    Ashia Coleman

    Junior Windows Systems and Application Administrator

    What makes someone successful on your team?

    Our team relies on the ability to have quick and meaningful communications, sharing of ideas in a constructive way and working closely as a whole team. You also need to be interested in always learning. Technology never stands still and neither does this team.

    Todd Hancsicsak

    Director, Rights & Repertoire Technology

    What does your typical day look like?

    There is no typical day at UMG, which is a good thing! I get an opportunity to work with numerous individuals within IT and the business on a variety of global projects. Having the opportunity to work with so many talented people globally and continuously learn and contribute to our business is very exciting.

    Gauri Gohokar

    Project Manager

    What are Universal Music Group Perks + Benefits

    Health Insurance & Wellness Benefits
    Flexible Spending Account (FSA)
    Disability Insurance
    Dental Benefits
    Vision Benefits
    Health Insurance Benefits
    Life Insurance
    Pet Insurance
    Wellness Programs
    Retirement & Stock Options Benefits
    401(K)
    401(K) Matching
    Vacation & Time Off Benefits
    Paid Holidays
    Paid Sick Days
    Perks & Discounts
    Casual Dress
    Game Room
    Parking
    Fitness Subsidies
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