In an era of dynamic change in space, Aerospace is addressing a generation of complex challenges. We operate the only federally funded research and development center (FFRDC) committed exclusively to the space enterprise. Our technical experts span every discipline of space-related science and engineering. Join our team and thrive in a career that matters to the world and you personally.

Job Description

Under limited supervision, the Billing Specialist prepares invoices and supporting documentation for Federal, state, non-profit, and commercial customers, including cost reimbursable, time and materials, and firm fixed price contracts.  The Billing Specialist also develops and maintains key stakeholder relationships with internal organizations and interfaces with external customers as needed.  In addition, the Billing Specialist works closely with internal organizations regarding customer invoicing terms and conditions, requirements, funding status, and unbilled costs.  The department environment is dynamic, interesting, and innovative.

KEY FUNCTIONS:

• Prepares accurate invoices and sufficient supporting documentation based on contract requirements and corporate practices
• Ensures billing parameters match the customer’s Contract Terms as applicable
• Reviews proposed invoicing terms and conditions to ensure invoices and billing procedures remain consistent for all our customers.  Recommends alternative solutions or approaches as necessary.
• Maintains billing schedule to ensure contracts are billed on time
• Keeps Government Contract Billing Manager informed of issues related to invoicing activities
• Surveys project costs to determine billability in accordance with government regulations
• Assists internal and external customers regarding billing inquiries
• Prepares general ledger journal entries to record billed and unbilled activity during the fiscal month
• Performs preliminary collection activities on past due accounts
• Prepares schedules in support of the Company’s Incurred Cost Claim submission
• Performs month-end close activities as assigned

Qualifications

REQUIRED III:

• Four or more years of progressive experience preparing, reviewing, and submitting accurate invoices or financial reports to multiple government customers within prescribed deadlines
• Experience with government contracting regulations (e.g. FAR, DFAR), rates (e.g. overhead, CAS-414, and fee) and different contract types (CPFF, FFP, T&M, etc.)
• Ability to review and understand contract terms and conditions and ensure the customer’s invoicing requirements remain within existing billing processes and invoice formats
• Experience working with ERP systems (e.g. SAP, Oracle, People Soft) and MS Excel
• Excellent written, verbal, communication, and interpersonal skills with a customer service focus
• Bachelor’s degree in Accounting, Finance or related discipline
• Position requires working a standard 5-day schedule and working more than standard working hours, particularly during fiscal year-end close (September through November)
• Transcripts for degree completion may be requested

REQUIRED IV:

• Six or more years of progressive experience preparing, reviewing, and submitting accurate invoices or financial reports to multiple government customers within prescribed deadlines
• Experience with government contracting regulations (e.g. FAR, DFAR), rates (e.g. overhead, CAS-414, and fee) and different contract types (CPFF, FFP, T&M, etc.)
• Ability to review and understand contract terms and conditions and ensure the customer’s invoicing requirements remain within existing billing processes and invoice formats
• Experience working with ERP systems (e.g. SAP, Oracle, People Soft) and MS Excel
• Excellent written, verbal, communication, and interpersonal skills with a customer service focus
• Bachelor’s degree in Accounting, Finance or related discipline
• Position requires working a standard 5-day schedule and working more than standard working hours, particularly during fiscal year-end close (September through November)
• Transcripts for degree completion may be requested

PREFERRED:

• Experience submitting electronic invoices using Wide Area Workflow (WAWF) and/or Invoice Processing Platform (IPP) and other methods as required by the contract
• Advanced, hands-on experience with SAP and Microsoft Excel
• Experience with Dassian billing software; SAP Business Warehouse
• Experience working with and responding to internal, external or government auditor requests
• Experience preparing supporting schedules for inclusion in Incurred Cost Claim filings
• Experience with collecting on past due accounts
• Strong knowledge of accounting standards, practices, and procedures
• Experience preparing journal entries, general ledger account reconciliations and performing month-end close activities
• CPA with public accounting experience
• Experience in both a teleworking and office (in person) environment

Equal Opportunity Commitment

The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at [email protected]. You can also review The Equal Employment Opportunity is the Law and the supplement, as well as the Pay Transparency Policy Statement.