Accounts Payable

| Santa Monica
About the Accounts Payable role at Headspace:
We are looking for a motivated, highly organized and detail oriented individual to oversee our day-to-day accounts payable operations. The ideal candidate will be system savvy, meticulous, personable, and able to both take direction and take initiative. This position will interact regularly with Finance and business leaders at Headspace.

How your skills and passion will come to life at Headspace:

  • Manage full cycle Accounts Payable in a multi-entity and multi-currency environment 
  • Process and accurately code +100 domestic and international invoices per week
  • Review vendor contracts, confirm and document terms, and maintain a listing of Company obligations
  • Verify invoice and contract approvals are in accordance with Company policy
  • Implement and maintain a process for onboarding new vendors and internal business partners
  • Implement PO process and recommend improvements to existing business processes to ensure more accurate and timely collection of AP data
  • Manage the AP inbox and build trustworthy & reliable relationships with vendors and internal business partners
  • Manage vendor accounts, responding to payment inquiries and flagging potential issues
  • Prepare and monitor weekly accounts payable agings and reconciliations
  • Assist with preparing month-end accruals and prepaid expense journal entries
  • Maintain supporting documentation (e.g. W-9s, W-8BENs, executed contracts, approvals) and prepare and file year-end forms, including 1099s
  • Prepare bank wires to domestic and international vendors (ACH, FedWire, etc.)

What you’ve accomplished:

  • Bachelor’s degree in Accounting, Finance or related field is preferred
  • 3+ years of accounts payable or general accounting experience
  • High degree of accuracy and attention to detail 
  • Strong organizational skills with ability to prioritize work to meet deadlines
  • Excellent written and verbal communication skills
  • Excels in a fast-paced start up environment and able to work well independently
  • Experience with AP software (Bill.com, Tipalti, etc.) and financial accounting software (NetSuite, etc.)
  • Proficiency in Microsoft Excel (e.g. vlookup, pivot tables, etc.)

How to get started:
If you’re excited by the idea of seeing yourself in this role at Headspace, please apply with your CV and a cover letter that best expresses your interest and unique qualifications.

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Technology we use

  • Engineering
    • JavaLanguages
    • JavascriptLanguages
    • SwiftLanguages
    • MicroservicesLanguages
    • TypescriptLanguages
    • ReactLibraries
    • Node.jsFrameworks
    • MySQLDatabases

Location

Headspace is located in the heart of Santa Monica on Michigan and Cloverfield. Bergamont train station is right behind our office.

What are Headspace Perks + Benefits

Headspace Benefits Overview

Unlimited Time Off
Lifetime Headspace Subscription
$500/year learning and development budget
$75 gym stipend
Daily catered lunch and fully stocked fridge
Parking
Full Medical, Dental, Vision Coverage
Voluntary Coverage
Basic Life AD&D
Flexible Spending Account
401k
Commuter Benefit

Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
$75 gym stipend each month
Retirement & Stock Options Benefits
401(K)
Company Equity
Child Care & Parental Leave Benefits
Flexible Work Schedule
Vacation & Time Off Benefits
Unlimited Vacation Policy
Unlimited Paid Time Off Poilicy
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Free Daily Meals
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Relocation Assistance
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
$500 Conference budget
Tuition Reimbursement
Diversity Program

Additional Perks + Benefits

Quarterly Hackathons. Optional group meditations daily. Competitive salaries. Unlimited PTO. Daily catered lunch.

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