About the Accounts Payable role at Headspace:

We are looking for a motivated, highly organized and detail oriented individual to oversee our day-to-day accounts payable operations. The ideal candidate will be system savvy, meticulous, personable, and able to both take direction and take initiative. This position will interact regularly with Finance and business leaders at Headspace.

How your skills and passion will come to life at Headspace:

• Manage full cycle Accounts Payable in a multi-entity and multi-currency environment 
• Process and accurately code +100 domestic and international invoices per week
• Review vendor contracts, confirm and document terms, and maintain a listing of Company obligations
• Verify invoice and contract approvals are in accordance with Company policy
• Implement and maintain a process for onboarding new vendors and internal business partners
• Implement PO process and recommend improvements to existing business processes to ensure more accurate and timely collection of AP data
• Manage the AP inbox and build trustworthy & reliable relationships with vendors and internal business partners
• Manage vendor accounts, responding to payment inquiries and flagging potential issues
• Prepare and monitor weekly accounts payable agings and reconciliations
• Assist with preparing month-end accruals and prepaid expense journal entries
• Maintain supporting documentation (e.g. W-9s, W-8BENs, executed contracts, approvals) and prepare and file year-end forms, including 1099s
• Prepare bank wires to domestic and international vendors (ACH, FedWire, etc.)

What you’ve accomplished:

• Bachelor’s degree in Accounting, Finance or related field is preferred
• 3+ years of accounts payable or general accounting experience
• High degree of accuracy and attention to detail 
• Strong organizational skills with ability to prioritize work to meet deadlines
• Excellent written and verbal communication skills
• Excels in a fast-paced start up environment and able to work well independently
• Experience with AP software (Bill.com, Tipalti, etc.) and financial accounting software (NetSuite, etc.)
• Proficiency in Microsoft Excel (e.g. vlookup, pivot tables, etc.)

How to get started:

If you’re excited by the idea of seeing yourself in this role at Headspace, please apply with your CV and a cover letter that best expresses your interest and unique qualifications.