About the Accounts Payable Specialist at Headspace:

We are looking for a motivated, highly organized and detail oriented individual to oversee our day-to-day accounts payable operations. The ideal candidate will be system savvy, meticulous, personable, and able to both take direction and take initiative. The position reports to the Senior Accountant and will interact regularly with the Senior Accounting Manager and Controller.

How your skills and passion will come to life at Headspace:

• Manage full lifecycle of Accounts Payable process
• Process and apply appropriate account coding to 300+ domestic and international invoices
• Verify invoice and contract approvals are in accordance with Company policy
• Review vendor contracts, confirm and document terms and maintain a listing of Company obligations
• Manage vendor accounts, responding to payment inquiries, and flagging potential issues
• Maintain supporting documentation (e.g. W-9s, executed contracts, approvals)
• Perform vendor payment reconciliations on a monthly basis and serve as subject matter expert for various accounts payable functions
• Manage the Accounts Payable inbox and build trustworthy & reliable relationships with vendors and internal partners
• Review all travel and entertainment expenses, monitor reimbursements and ensure such expenses are valid in accordance with the Company’s T&E policy
• Review, monitor and code spend through the Amazon Line of Credit
• Assist with collecting and attaching receipts, coding and monitoring spend on Company credit cards
• Assist with preparing month-end accruals
• Ensure all transactions are appropriately recorded in Concur, Bill.com and NetSuite 
• Prepare reports as necessary for reconciliation of ledger accounts and collaborate with accounting team
• Assess and document all processes and procedures related to invoice / purchase order processing and payment; recommend improvements
• Preparation and filing of 1099s and other applicable tax forms
• Provide information and support for annual audits
• Assist accounting team with special projects

What you’ve accomplished:

• 2-4+ years of accounts payable or general accounting experience required. Compensation dependent on experience
• High degree of accuracy and attention to detail 
• Strong organizational skills
• Strong written and verbal communication skills
• Ability to multi-task, to prioritize work, to follow through and to meet deadlines
• Hands-on experience in a fast-paced startup environment
• Ability to deal with matters that carry a high degree of confidentiality 
• Ability to learn and execute effectively
• BA/BS in Accounting or Finance a plus
• Proficient knowledge in Excel
• Proficient in ERP (NetSuite a plus), AP Automation tools (Bill.com a plus), and T&E tools (Concur a plus)

How to get started: If you’re excited by the idea of seeing yourself in this role at Headspace, please apply with your CV and a cover letter that best expresses your interest and unique qualifications.