Executive Assistant

With over 30,000 customers, including a third of Fortune 500 companies, Tempo is trusted by organizations across the globe to make their workflows work better.

We create a suite of integrated solutions for time management, resource planning, budget management, roadmapping, program management, reporting and more. We create the tech that enables the modern team to deliver – for every step from first vision to value.

Since our beginning in 2007 as a project to make a time-tracking tool to help a client – Tempo has expanded to become the #1 time management add-on for Jira, and we have developed and acquired a multitude of tools to become one of the most trusted names in the Atlassian ecosystem.

We want everyone to work better – but we also want to be a tech company with a heart. Join us as we continuously innovate our award-winning products, create new solutions, and help the world work smarter, not harder.

About the role:

We are seeking a highly organized and proactive Executive Assistant to support our CEO. In this dynamic, fast-paced role, you will manage executive-level tasks, facilitate communication, and handle critical administrative responsibilities. Your contributions will play a vital role in ensuring the CEO’s efficiency and organizational success.

This is a 4 month contract position starting in mid-January 2026.

The ideal candidate is located in PST.

What you’ll do:

• Provide high-level confidential administrative support to the CEO first and foremost, and the Senior Leadership team as required.

• Screen, organize, and prioritize the executive’s email inbox, flagging critical communications and ensuring timely follow-up.

• Arrange & coordinate meetings/events (Board retreats, management dinners, etc.)

• Screen CEO's emails, archive and professionally compose replies/correspondence on behalf of the CEO when required.

• Prepares agendas, attends meetings, schedules and takes minutes at internal and external meetings as requested Develops and cultivates collaborative relationships with peers, employees, the Board of Directors, the Executive Leadership Team and external partners

• Plan, coordinate, and execute small-scale projects and events, ensuring all logistical and operational elements are handled effectively.

• Interacting with high profile Executives from other institutions globally.

• Evaluate incoming requests and determine priority levels based on strategic importance.

• Liaise with internal staff at all levels on behalf of the CEO when required.

• Personal tasks as required.

Who You Are:

• 5+ years of executive level support, preferably CEO/C-Suite levels.

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

• Ability to work in a growing fast-paced entrepreneurial environment.

• Strong interpersonal skills and the ability to build relationships with stakeholders including staff, board members and external partners.

• Expert level written and verbal communication skills, including the ability to ask clarifying questions and work with senior management, internal and external clients.

• Superior customer service and interpersonal skills.

• Proactive approaches to problem-solving and decision-making capability.

• Ability to manage multiple tasks independently, maintain confidentiality, and adapt to dynamic needs.

Why Join Tempo?

• Impact: Work on meaningful products that empower enterprise users and improve productivity.

• Innovation: Be part of a culture that values creativity and innovation, with opportunities to make a real impact.

• Collaboration: Join a supportive, collaborative UX team that values openness, communication, and a continuous learning environment.

• Growth: Opportunities for professional development, including conferences, courses, and mentorship.

What's In It For You (Org-wide) -

• Remote First work environment

• Unlimited vacation in most of our locations!!

• Great benefits including health, dental, vision and savings plan.

• Perks such as training reimbursement, WFH reimbursement, and more.

• Diverse and dynamic teams with challenging and exciting work.

• An opportunity to have a real impact on our business.

• A great range of social activities (both in person and virtual).

• Optional in person meet-ups and the ability to travel to our international offices

• Employee referral program

• And so much more!

Note: As our hiring teams are global, please submit your resume in English only

Apply today to join the Tempo team and help shape the future of enterprise productivity software.

Join us at Tempo Software, where we proudly foster an equal opportunity workplace. We are committed to creating an inclusive culture where all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.