On-Air Talent Operations Associate (External Staffing Agency)

The Associate, On-Air Talent Operations will lead operational and logistical support for NFL Media’s On-Air Talent Management Department, with a specialized focus on Hair, Make-Up, and Wardrobe services. This role will manage cross-functional coordination between Talent, Agents, Production, and H/M/W teams to ensure seamless execution of daily and event-based needs.

Responsibilities

• Hair, Make-Up, and Wardrobe Oversight:
  • Oversee daily H/M/W operations, including scheduling, staffing, and coordination with Producers and Talent.
  • Manage H/M/W team schedules using Media Pulse and other internal tools; ensure alignment with Talent calendars and production needs.
  • Supervise H/M/W staff availability, shift assignments, and performance expectations.
  • Act as liaison between Talent and H/M/W teams to ensure quality, consistency, and responsiveness to individual needs and preferences.
  • Partner with Production and Content teams to anticipate and fulfill H/M/W requirements for studio and remote shoots.
  • Act as the primary liaison between the H/M/W vendor and the NFL
• Administrative & Financial Management:
  • Responsible for ordering supplies and maintain accurate records of inventory
  • Approve and code departmental expenses, including P-Card transactions and vendor invoices.
  • Maintain accurate records of Talent and H/M/W-related expenditures including the tracking of wardrobe-related expenses
  • Support budget planning and forecasting for Talent Operations and H/M/W services.
  • Manage weekly on-site security listings
  • Coordinate car services including bookings, logistics, and confirmations for On-Air Talent
• Leadership & Collaboration:
  • Collaborate with Talent Management and Production Management on strategic initiatives.
  • Lead special projects and process improvements related to Talent and H/M/W operations.
  • Other special projects as needed

Required Qualifications

• 5+ years of experience in On-Air Talent Operations, Production, or H/M/W management within entertainment or sports media.

Preferred Qualifications

• Experience managing H/M/W teams in a broadcast or live production setting.
• Bachelor’s Degree in Communications, Production, Business, or related field.
• Familiarity with union guidelines and freelance staffing models.
• Background in sports media or entertainment industry.

Other Key Attributes / Characteristics

• Strong leadership and team management skills.
• Exceptional organizational and time management abilities.
• High emotional intelligence and professionalism in Talent-facing interactions.
• Proficiency in Media Pulse or other production management tools and Microsoft Office Suite
• Ability to thrive in a fast-paced, dynamic environment with shifting priorities.

Physical Demands

• Occasional light lifting and standing during events or shoots.

Travel

• Occasional travel required for major NFL events and remote productions.

Terms / Expected Hours of Work

• Sunday – Thursday schedule during football season. Hours will align with production schedules which will call for early mornings, evenings, and weekends during peak seasons.

Salary / Pay Range

This job posting contains a pay range, which represents the range of salaries or hourly rates that the NFL believes, in good faith, at the time of this posting that it might be willing to pay for the posted job in the location(s) specified. The NFL expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials or expertise that far exceed those required or expected for the position, would the NFL consider paying a salary or rate near the higher end of the range.