Zest is looking for a proactive, upbeat, and highly organized Receptionist to support various administrative functions at our Hollywood headquarters. Priorities will include coordinating travel, gatekeeping and a host of administrative tasks. As the first point of contact for clients, vendors and employees, Zest’s Receptionist will provide friendly customer service while anticipating the needs of visitors. The right candidate will be a natural self-starter with great attention to detail, who is punctual and thrives in a dynamic environment. Act as an ambassador for our core values. S/he will also balance a team-player attitude with a decisive presence.

Responsibilities:

• Managing telephone communications both internally and externally to maintain a professional image

• Effectively taking and distributing phone messages

• Receiving, sorting and distributing mail and packages while managing outbound pickups

• Greeting and directing all guests, volunteers and new hires and notifying the appropriate parties of their arrival

• Coordinating, planning and booking travel for employees and candidates, including flights, hotels and transportation

• Assisting in special projects, events, administrative tasks, and providing general information and support as required

Requirements:

• 2-5 years administrative experience

• Bachelor’s degree preferred

• Experience supporting a team, primarily in scheduling and correspondence-related tasks, with the utmost level of discretion

• Ability to multi-task and prioritize independently with a keen attention to detail

• A tirelessly can-do attitude

• Top-tier problem-solving, critical thinking and relationship-building skills

• Positive, upbeat, customer service oriented attitude

• Strong written and verbal communication skills

• Experience with the Google Apps suite of applications (Gmail, GCal, Docs, Spreadsheets, etc.)

• Quick learner, flexible teammate

• Able to multi-task and handle difficult situations professionally

• Flexibility to work alternate shifts when necessary to accommodate coverage from 6:30 a.m. to 6:00 p.m. Monday through Friday