Executive Assistant/Client Experience Assistant
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We’re BCG Digital Ventures. Welcome.
Bachelor’s Degree strongly preferred 2-3 years’ related experience Must be proficient in Windows 7 and Microsoft Office 2007 Overtime may be required
We live in thrilling and disruptive times. A new start-up launches every 60 seconds somewhere on the planet. Powerful technology and agile operating structures are shifting the world’s business landscape at a breakneck pace.
We believe that the world’s most influential corporations need to set this pace, not follow it. So, we make them think and act like start-ups, venturing alongside them to build disruptive, profoundly impactful ideas.
Once you step into one of our global hubs, you’ll meet like-minded, open thinkers and passionate pioneers. You’ll work together in a team-based environment defined by creativity, courage and collaboration. And, you’ll invent and start-up game-changing businesses with the world’s most important corporations every day.
We’re a company unlike any other. We’re driven by a team of brilliant, curious and passionate people around the world who are unlike anyone else.
This is BCG Digital Ventures. Adventure awaits you …
Introducing our Venture Operations Team.
Are you up for the adventure of a lifetime? Our Venture Operations Team is how we redefine what’s possible. It’s where organizational insight aligns with operational excellence to keep our business thriving and producing imaginative ventures that have to be seen to be believed.
From human resources and information technology to marketing and operations management, the Venture Operations Team is the internal force that drives us forward, enabling us to expand the limits of human expectation with our compelling products, services and ventures.
Together, these one-of-a-kind problem-solvers direct our inner corporate structures with incomparable precision, profound analytic foresight and a deep commitment to world-class business services.
POSITION SUMMARY:
Working as part of a flexible team, provide high-level executive and general office support in a demanding, fast-paced professional services environment. The primary goals are to leverage the executives’ time, support the broader team, plan and execute client meetings and successfully serve BCG’s clients.
Provide high-quality administrative support for assigned principals, directors and/or partners, possibly including (50%):
- telephone support
- calendaring/meeting scheduling
- correspondence development, drafting memos and slides as required
- travel arrangements
- time sheets and expense reports
- file maintenance
- mail distribution
- logistics of ventures and related client meetings
- backup support when other team members are out of the office
Provide high-quality support for office events and client meetings, duties to include (50%):
- partnering with the Business Services Manager and/or Office Services Assistant to prepare the office for an event or client meeting
- partnering with the Business Services Manager and/or designated EA/AA to coordinate operations and content logistics for office event or client meeting
- create day sheets and production timelines for client meetings and events
- communicate as needed with the internal and external clients coming to the center for an event or meeting
- manage day of logistics for assigned client meetings and events
- greeting the guests or clients and providing concierge type service
- managing registration when necessary
- maintaining a record of client preferences to be used for successful future events or meetings
- assisting in keeping the office in good working condition; clean and safe
As an Executive Assistant / Client Logistics Assistant, we are looking for someone with:
As an Executive Assistant / Client Logistics Assistant, you will need:
- Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency
- Excellent organizational and time management skills; ability to meet deadlines
- Excellent oral and written communication skills
- Ability to work independently, to take initiative and to overcome obstacles
- Ability to successfully manage competing priorities, keeping constant sight of the overall objectives
- Ability to work effectively with all levels of the organization
- High degree of maturity and professionalism at all times
- High degree of flexibility in a demanding, fast-paced and frequently changing environment
- Strong service orientation in responding to customer needs
- Ability to exercise judgment in managing confidential or sensitive information
- Demonstrates respect for all individuals at all times
- Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and to interpret rules and guidelines flexibly to enhance the business and in keeping with BCG’s values and culture
- Experience working successfully within a complex matrix structured organization is essential
The Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under federal, state or local law, where applicable.
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