·         Heavy scheduling and calendar maintenance for several team members-including calendar management, reminders, information for attendees, etc.

·         Coordinate agendas, initiate meeting requests, book conference rooms, and arrange IT resources and other requirements in support of smooth and efficient meeting facilitation

·         Organizing, coordinating and completing all phases of travel arrangements; including booking of flights, accommodations, transportation, reservations, expenses, creation of itineraries, providing directions and coordinating meetings

·         Assist in external, public-facing events managing logistics, guest list, invites (using tools such as Cvent, Eventbrite, Splashthat), catering, venue, etc. and internal events with setup / cleanup of meeting rooms, and ordering of catering services. (Typically around 8-10 events per year.) 

·         Document creation, organization and management: retrieving departmental documents and files in the VC Drive/Sharepoint; create and update presentations, conduct research

·         Track and log deal data and contacts in Outlook, using databases or data sources such as SalesforceIQ.

·         Frequently checking for updates and edits on websites for company information

·         Act as liaison between VC Team and Operations Team

·         Plan and execute VC teambuilding events (i.e. dinners, hikes, etc.)

·         Help manage and resolve Concur related issues for staff  

·         Maintain kitchen including stocking, load/unload dishwasher, cleanliness, etc.

·         Assisting with projects and other duties as needed, go above and beyond the status quo

·         Help out with other inter-office administrative responsibilities as necessary

·         Perform additional related duties as assigned

The ideal candidate has the following qualifications:

• Exceptional communication skills, both written (over email) and verbal
• Previous experience in a professional office or start up environment
• Flexibility, given the demanding meeting loads and often changing schedules of the staff
• Attention to detail and organizational skills
• Team player but able to work independently
• Ability to multi-task and prioritize
• Ability to work with varying and dynamic personalities
• Experience with planning travel and expenses
• Must be proficient in Microsoft Word, Excel, Powerpoint, Google Drive, Outlook and Adobe