12Twenty, Inc. is seeking an Executive Assistant to join our team on a full-time basis. We are looking for a highly organized, detail oriented, and hardworking person, to manage all general office matters, including, but not limited to, scheduling meetings, arranging travel needs, maintaining office records, ordering office supplies, and just generally figuring out the best way to get things done.

Job Responsibilities:

• Administrative duties include booking travel, processing expense reports, and answering phones
• Take care of incoming and outgoing mail, filing, organizing, and labeling
• Assist in coordinating the purchasing of office supplies, packing supplies, labels and all office needed supplies
• Keep track of inventory for outgoing products and office supplies
• Will be proactive in helping and assisting other employees as needed

Qualifications:

• Exceptional organizational skills
• Excellent time management skills and knows how to prioritize important tasks
• Warm personality and friendly demeanor
• Ability to keep the workplace neat and organized
• Has initiative, acts proactively and can be left to finish job on time, and unsupervised
• Eagerness to take ownership of challenging assignments as well as routine tasks
• Ability to think quickly to provide solutions so that the office is not put at a standstill
• Experience with expense reports, invoices, and purchase orders, is a plus