Summary:

 The Department Coordinator supports Procore’s Engineering Leadership team at our Carpinteria headquarters. Successful candidates will be organized, proactive, and able to prioritize a wide range of tasks. The candidate must be well organized, flexible, and enjoy the administrative challenges of managing both executive and departmental needs. Professional level written and verbal communication skills, strong decision making abilities, and attention to detail are desired. Successful candidates will be able to multi-task a wide variety of projects in an agile environment. Candidate should be resourceful, proactive, and efficient while maintaining an approachable and professional presence

Primary Duties and Responsibilities:

• Provide administrative support for Director level Leadership team members
• Utilize proficient time management skills to help plan, organize, and coordinate the administrative aspects of these individuals
• Promote company culture by providing administrative support for team offsites/dinners/employee appreciation
• Support department with purchasing necessary supplies (books, hardware, etc)
• Ensure lunch meetings/presentations are organized and outfitted with necessary supplies
• Collaborate with all department coordinators to organize calendar events and cross-department events
• Attend appropriate company meetings to stay current on company activities
• Schedule inter-departmental meetings
• Plan, execute, and organize department meetings and offsite activities.
• Prepare expense reports
• Support Enablement team on department-wide projects
• Complete a broad variety of administrative tasks for the Directors as needed including managing an active calendar of appointments, monitoring and responding to emails, and completing expense reports
• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion
• Anticipate and solve complex scheduling issues
• Demonstrate exceptional professionalism, communication, and interpersonal skills in an ever-changing and constantly moving work environment

Essential Qualifications:

• 3+ years experience in an administrative support role
• 2+ years experience with Google Apps 
• Calendar management skills, including the coordination of complex and multiple participant meetings
• Strong command of MS Office applications including Word, Excel, Outlook, and PowerPoint 
• Outstanding social and communication skills
• Previous experience working in a professional environment­
• Quality written and verbal communication skills (email, phone, in-person)
• Ability to multitask, prioritize, and stay organized
• Respect for confidential information