The Product Administrative Assistant supports Procore’s Product Leadership team at our Carpinteria headquarters. The candidate must be well organized, flexible, able to prioritize a wide range of tasks and enjoy the administrative challenges of managing both executive and departmental needs. Professional level written and verbal communication skills, strong decision making abilities, and attention to detail are required. Candidate should be resourceful, proactive, and efficient while maintaining an approachable and professional presence.

This position is based at our headquarters in Carpinteria, CA on the bluffs overlooking the Pacific Ocean. We’re looking for someone to join our team immediately.

What you'll do:

• Provide administrative support for VP and Director level Leadership members
• Utilize proficient time management skills to help plan, organize, and coordinate the administrative aspects of these individuals
• Promote company culture by providing administrative support for team offsites/dinners/employee appreciation
• Support department with purchasing necessary supplies (books, hardware, etc.)
• Ensure lunch meetings/presentations are organized and outfitted with necessary supplies
• Collaborate with all department coordinators to organize calendar events and cross-department events
• Attend appropriate company meetings to stay current on company activities
• Schedule inter-departmental meetings
• Plan, execute, and organize department meetings and offsite activities.
• Complete a broad variety of administrative tasks for the Directors as needed including managing an active calendar of appointments, monitoring and responding to emails, booking travel and completing expense reports
• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion
• Anticipate and solve complex scheduling issues
• Demonstrate exceptional professionalism, communication, and interpersonal skills in an ever-changing and constantly moving work environment

What we're looking for:

• 3+ years experience in an administrative support role
• Proficiency in Google Apps
• Calendar management skills, including the coordination of complex and multiple participant meetings
• Strong command of MS Office applications including Word, Excel, Outlook, and PowerPoint
• Outstanding social and communication skills
• Previous experience working in a professional environment­
• Quality written and verbal communication skills (email, phone, in-person)
• Ability to multitask, prioritize, and stay organized
• Respect for confidential information

About Us

Procore Technologies is building the software that builds the world. We provide cloud-based construction management software that helps clients more efficiently build skyscrapers, hospitals, retail centers, airports, housing complexes and more. At Procore, we have worked hard to create and maintain a culture where you can own your work and are encouraged and given resources to try new ideas. Check us out on Glassdoor to see what others are saying about working at Procore. Our headquarters is located on the bluffs above the Pacific Ocean in Carpinteria, CA, with growing offices worldwide. To learn more about our team, click here.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Perks & Benefits

You are a person with dreams, goals, and ambitions—both personally and professionally. That's why we believe in providing benefits that not only match our Procore values (Openness, Optimism, and Ownership) but enhance the lives of our team members. Here are just a few of our benefit offerings: competitive health care plans, unlimited paid vacation, stock options, employee enrichment and development programs, and friends & family events.