Deluxe Entertainment Services Group Inc. is a global leader in media and entertainment services for film, video and online content, from capture to consumption. Since 1915, Deluxe has been the trusted partner for the world’s most successful Hollywood studios, independent film companies, TV networks, exhibitors, advertisers and others, offering best-in-class solutions in production, post-production, distribution, asset and workflow management, and new digital solution-based technologies.

With operations in Los Angeles, New York and around the globe, the company employs over 8,600 of the most talented, highly honored and recognized artists and industry veterans worldwide. Deluxe is a wholly owned subsidiary of MacAndrews & Forbes Holdings Inc. For more information, please visit www.bydeluxe.com

We currently have an opening for an Administrative Assistant. This position will be located in Los Angeles, CA.

SUMMARY:
Will provide support to SVP and VP level executives including calendaring, expense reports, travel arrangements, scheduling meetings, preparing presentations and confidential information for meetings. Must have a strong ability to work independently and use sound judgment.

RESPONSIBILITIES:
• Provide extensive administrative support.
• Manage very busy calendars and arrange meetings daily.
• Book and actively manage domestic and international travel arrangements.
• Collect and consolidate information from worldwide staff.
• Interface directly with customers and suppliers.
• Handle confidential documents and legal documents appropriately.
• Prepare correspondence and presentations as required.
• Answer telephone, screen calls and manage messages.
• Reconcile and prepare expense reports through Concur.
• Special projects.
• Other duties may be assigned as necessary.

REQUIREMENTS:
• BA or BS degree preferred.
• Minimum of 4 years’ experience as an Administrative Assistant preferred.
• Minimum 2 years supporting SVP and VP level executives with international travel, expense management and creating of MS PowerPoint presentations.
• Must be energetic and very proactive, someone who welcomes a challenge and is able to work in a fast-moving, quick response, demanding, flexible environment with limited day to day supervision.
• Previous experience in the entertainment industry is a plus.
• Must be well organized, flexible and able to work under pressure.
• Ability to deal with various personalities.
• Strong verbal and written communication skills.
• Should be a resourceful person with a professional manner that is aware this position requires the strictest confidentiality due to representing a high level of management.
• Knowledge of proper formats for letters, proper grammar, spelling and the ability to compose neat, accurate correspondence.
• Ability to work independently under general instructions.
• Demonstrated ability to use discretion and make sound judgment.
• Accuracy, productivity and dependability are important attributes.
• Must be able to build and maintain effective relationships.
• Experience managing complex travel and business expenses and reconciliation including foreign currency conversion, etc.
• Strong knowledge of Concur with recent proven experience is required.
• Strong skill in MS Outlook, Word, Excel and PowerPoint required.

We offer competitive pay and benefits program, including: medical, dental & vision coverage, vacation & sick leave, 401(k), and more. 

Deluxe’s policy is to provide equal employment opportunities to all applicants and employees. Applicants will receive consideration for employment without regard to, and will not be discriminated against, on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Deluxe will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state and federal law. 

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Deluxe. Please inform the company's personnel representative if you need assistance completing any forms or to otherwise participate in the application process.